Procurement Operations Specialist

6 days ago

Ayala Alabang, National Capital Region, Philippines beBeeProcurement Full time $9,600 - $15,600
Procurement Support Role

About the Position

We're seeking a detail-oriented and organized Procurement Support professional to join our team. As a key player in purchasing and production planning, you'll ensure seamless operations by managing purchase orders, communicating with vendors, and tracking inventory.

Your responsibilities will include:

  • Vendor & Purchase Order Management
    • Email and vendor communication: Monitor and respond to supplier emails promptly, communicate regularly with 10-15 vendors weekly, and oversee AI automation for vendor communication.
    • Purchase order tracking & updates: Track and follow up on all purchase orders, add detailed status notes, collaborate with the procurement lead, and escalate any discrepancies or technical issues.
  • Data Accuracy & System Checks
    • Verification & error prevention: Verify PO details match across platforms, identify and correct discrepancies, and review receipts to confirm goods delivered match the order.
    • Pricing matrix maintenance: Maintain and update the pricing matrix in Sleek Flow with supplier quote updates received via email.
  • Inventory Reporting & Tracking
    • Generate and distribute weekly inventory reports from SOS Inventory, highlighting materials pending release.
    • Identify and report discrepancies, monitor materials in quarantine or pending transfer, and collaborate with warehouse and receiving teams to resolve inventory concerns.
  • Logistics Coordination
    • Partner with the warehouse and receiving teams to ensure smooth movement of goods.
    • Communicate with third-party logistics providers to schedule and confirm product pickups when ready.
  • Ad-hoc Project Support
    • Assist in various procurement and inventory-related projects as assigned.
    • Complete data entry tasks, such as updating inventory records based on Excel forms from warehouse counts.

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