Administrative Support Professional

2 days ago

Manila, National Capital Region, Philippines beBeeCorporateSecretary Full time ₱150,000 - ₱250,000

As a Corporate Secretary Staff, you will play a vital role in ensuring seamless and uninterrupted meeting flow. Your primary responsibilities will include preparing schedules of Board and committee meetings for BPI and its subsidiaries, arranging and sending out calendar invites and zoom meeting details, and affixing the corpsec stamp to approved items.

You will be responsible for routing stamped documents for signature of the Corporate Secretary or Assistant Corporate Secretaries, scanning signed stamped documents, and sending notifications to proponents. Additionally, you will facilitate the release of signed stamped documents to proponents and handle correspondence or queries received from Directors or Executive Assistants relative to meeting schedules.

Your duties will also include attending to Directors' requirements before, during, and after meetings such as logistics, food, and other special requests. You will monitor zoom meetings and ensure that they run smoothly. Furthermore, you will prepare drafts of minutes of the meetings of the Board and Board Committees of BPI Parent and/or subsidiaries within the required turnaround time for review and signature of the Corporate Secretary/Assistant Corporate Secretary.

Responsibilities
  • Prepare schedule of Board and committee meetings
  • Arrange and send out calendar invites and zoom meeting details
  • Affix corpsec stamp to approved / endorsed / noted items presented to Board or Committee Meetings
  • Route stamped documents for signature of Corporate Secretary or Assistant Corporate secretaries
  • Scan signed stamped documents and send notification to the proponents
  • Facilitate release of signed stamped documents to the proponents
  • Handle correspondence or queries received from Directors or Executive assistants relative to meeting schedules
  • Attend to Directors' requirements before, during and after meetings such as but not limited to logistics, food, and other special requests
  • Monitor zoom meetings and ensure seamless and uninterrupted meeting flow
  • Prepare drafts of the minutes of the meetings of the Board and Board Committees of BPI Parent and/or subsidiaries within the required turnaround time for review and signature of the Corporate Secretary/Assistant Corporate Secretary
Qualifications
  • Bachelor's Degree in any business-related course or communication arts
  • Fresh graduates are welcome to apply
  • 1 year experience as support or admin staff is an advantage

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