Administrative Professional
1 day ago
We are seeking a detail-oriented and organized administrative professional to join our team as a Bookkeeper Secretary.
As a Bookkeeper Secretary, you will be responsible for performing various administrative tasks, including answering phone calls, managing records, and processing invoices. You will also provide support to management and field staff, ensuring the smooth operation of our office.
Key Responsibilities:- Answer incoming phone calls and direct them appropriately or take messages.
- Enter work orders into the system and update job statuses as needed.
- Create and process invoices accurately and on time.
- Assist with accounts payable and receivable entries.
- Research permit and license requirements for new projects, job sites, or services.
- Maintain and organize digital and paper records for jobs, invoices, and documentation.
- Assist with scheduling, email correspondence, and other office tasks as needed.
- Proven experience in an administrative or bookkeeping role.
- Proficiency in QuickBooks and Microsoft Office (Excel, Word, Outlook).
- Excellent phone etiquette and communication skills.
- Strong organizational and multitasking abilities.
- Ability to work independently and handle confidential information.
- Familiarity with permit/license research or willingness to learn.
- High attention to detail and accuracy in data entry and invoicing.
Work-from-home opportunity.
Night Shift (EST) flexibility.
Weekly pay for convenience and simplicity.
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