Senior Administrative Professional

5 days ago

Manila, National Capital Region, Philippines beBeeAdministrative Full time

As a key member of our pioneering team in Manila, you will play a pivotal role in ensuring the smooth operation of our office and providing high-quality administrative support to our engineering teams.

You will be responsible for establishing productive relationships with internal and external stakeholders, as well as providing comprehensive back-office support to our senior team. This will involve implementing suitable administrative procedures in line with our global standards and approach, and liaising with and coordinating relevant HR, Finance and IT activities with our APAC and global teams.

Some of your key responsibilities will include supporting technical team members with financial control, quality control checks on important documentation, and providing advice and guidance on all administrative and IT software-based issues. You will also play a key role in collaborating processes between our global offices.

Additionally, you will manage office supplies, equipment maintenance, and vendor coordination, maintain cleanliness, safety, and functionality of the workplace, liaise with landlords/building management for repairs, space requirements, and compliance, support sustainable and ergonomic office initiatives, assist with onboarding/offboarding processes, maintain attendance, leave records, and support compliance with work-from-home/hybrid policies, address day-to-day employee facility or workspace issues, handle petty cash and office expense tracking, assist in procurement of office equipment, stationery, and services, act as the point of contact between staff and external vendors or visitors, organize office meetings, events, and employee engagement activities, maintain office noticeboards and internal communication channels, ensure adherence to company policies, workplace safety, and local regulatory requirements, maintain administrative records and filing systems, both digital and physical, support audits and ISO documentation if required, coordinate with IT support for system setups, troubleshooting, and asset tracking.

Key Skills

To excel in this role, you will need to possess excellent leadership and organizational skills, a proven track record of delivering high-quality administrative support, and a strong ability to communicate effectively with internal and external stakeholders.

It is essential that you have experience in managing document control, typing, formatting reports, letters, and PowerPoint presentations, and creating templates for Word and Excel. You should also have a strong grasp of project coordination and process improvement, and be able to prioritize tasks effectively.

A background in a consultancy, construction, and/or professional services environment would be advantageous, but not essential.

We value diversity and inclusivity in our workplace and welcome applications from people of all backgrounds and identities.

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