Administrative Support Specialist
2 days ago
We are seeking a highly skilled and organized professional to fill the role of Executive Support Specialist.
- Manage business listings across multiple platforms with attention to detail and accuracy.
- Communicate effectively with clients through professional calls and emails, providing exceptional customer service.
- Draft, proofread, and send correspondence using flawless English grammar and tone.
- Provide administrative support to executives, including scheduling appointments, preparing reports, and maintaining accurate records.
- Handle Accounts Payable functions, including invoice processing, vendor management, and payment scheduling.
- Manage Accounts Receivable processes, including billing, collections, and reconciliations.
- Maintain accurate financial records and provide support for bookkeeping tasks as required.
- Prepare reports, maintain organized documentation, and ensure deadlines are met.
- Collaborate with team members and management to ensure smooth business operations.
- Prior experience as an Executive Assistant or similar role.
- Solid knowledge of Accounts Payable and Accounts Receivable processes.
- Experience with accounting software (e.g., QuickBooks, Xero).
- Familiarity with CRM systems or business listing platforms.
- Excellent verbal and written communication skills in English.
- Strong organizational and multitasking abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other productivity tools.
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