Supporting Senior Leadership in High-Growth Tech Startup

2 days ago

Caloocan City, National Capital Region, Philippines beBeeExecutive Full time $100,000 - $125,000
Executive Assistant to Support COO in High-Growth Tech Startup

We are seeking an experienced and highly organized Executive Assistant to support our Chief Operating Officer (COO) in a high-growth tech startup environment. The ideal candidate will have a proven track record of managing calendars, streamlining operations, and executing high-leverage tasks that protect executive time and reduce friction across teams.

The successful candidate will be responsible for owning and managing the COO's calendar, prioritizing meetings and ensuring follow-ups are sent and confirmed. They will also be tasked with tracking ongoing projects, highlighting blockers, and following through on deadlines. Additionally, they will provide meeting and documentation support, joining key meetings, taking high-quality notes, and summarizing action items. They will also prepare agendas, presentation decks, and any pre-read materials as needed.

The ideal candidate will have at least 3 years of experience supporting a senior executive in a high-growth tech or startup environment. They will be fluent in written English, have strong email communication skills, and be detail-oriented and design-literate. They will also have high emotional intelligence, knowing when to step in, when to step back, and how to support quietly but powerfully. They will be tech-savvy and familiar with Slack, Google Workspace, Zoom, Notion, and project tracking tools.

As an Executive Assistant, you will play a critical role in shaping executive operations and company strategy. You will work in a remote-first environment, with autonomy and structure. You will be part of a growth-focused culture, where high expectations meet high support and opportunity. You will have competitive pay aligned with experience, performance, and contribution. And you will have long-term potential, being part of a team where your growth is a priority.

  • Responsibilities:
  • Manage the COO's calendar, prioritize meetings, and ensure follow-ups are sent and confirmed.
  • Track ongoing projects, highlight blockers, and follow through on deadlines.
  • Provide meeting and documentation support, including joining key meetings, taking high-quality notes, and summarizing action items.
  • Prepare agendas, presentation decks, and any pre-read materials as needed.
  • Requirements:
  • At least 3 years of experience supporting a senior executive in a high-growth tech or startup environment.
  • Fluent in written English, strong email communication skills, and detail-oriented.
  • High emotional intelligence, knowing when to step in, when to step back, and how to support quietly but powerfully.
  • Tech-savvy and familiar with Slack, Google Workspace, Zoom, Notion, and project tracking tools.

Why Join Us?

  • Make an Impact– Help shape executive operations and company strategy.
  • Flexible Remote Work– Autonomy and structure in a remote-first environment.
  • Growth-Focused Culture– High expectations with high support and opportunity.
  • Competitive Pay– Aligned with experience, performance, and contribution.
  • Long-Term Potential– Be part of a team where your growth is a priority.

Tools You'll Use:

  • Communication: Slack, Gmail, Zoom
  • Scheduling: Google Calendar
  • Documentation: Google Docs, Notion
  • Project Management: Notion, Airtable
  • Other: OpenPhone, Dropbox, Loom

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