Executive Administrator

3 days ago

Pasay, National Capital Region, Philippines beBeeAdministrative Full time $54,000 - $73,000
About the Role

An exceptional opportunity has arisen to join a dynamic team as an Executive Assistant with Notion experience. The ideal candidate will provide high-level administrative support to our US client operations, ensuring seamless execution in a fast-paced agency environment.

The successful applicant will be responsible for:

  • calendar and project management utilizing Notion as the primary project management system;
  • client communication, including drafting follow-up emails and preparing polished client-facing materials aligned with brand standards;
  • inbox, CRM, and file system oversight, ensuring timely responses across platforms and communication channels;
  • proposal and document preparation, including internal reports and production checklists with accurate formatting;
  • media scheduling and shoot coordination, liaising with photographers, editors, and clients as needed;
  • client success and team integration, supporting initiatives and ensuring alignment across departments.
Requirements & Qualifications

To succeed in this role, candidates must possess:

  • a minimum 5.5+ years of experience supporting executives in fast-paced creative or service-based businesses, preferably in real estate media or production workflows;
  • proactive and self-starter qualities, taking initiative and working independently;
  • strong communication skills, comfortable drafting professional correspondence and interacting with clients as needed;
  • high proficiency in Notion, familiarity with project management tools, G Suite, Dropbox, and GoHighLevel CRM;
  • demonstrated ability to prioritize, meet timelines, and manage logistics without constant oversight.
Seniority level

Associate

Employment type

Full-time

Job function

Administrative

Industries

Advertising Services and Marketing Services

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