Executive Administrator

1 day ago

Pasay, National Capital Region, Philippines beBeeExecutive Full time ₱53,000 - ₱80,500

Business Role: Executive Assistant

We are seeking a skilled and organized Executive Assistant to support our management team. This role is ideal for someone who excels in multitasking, prioritization, and problem-solving.

About the Job

As an Executive Assistant, you will be responsible for providing administrative support to our leadership team. Your duties will include:

  • Coordinating meetings, appointments, and travel arrangements
  • Preparing reports, statements, and invoices, and tracking payments and company expenses
  • Managing data entry, lead lists, meeting minutes, payroll information, and research notes
  • Researching products, purchasing goods, and securing samples
  • Updating and collecting information for marketing and sales campaigns through a CRM system
  • Maintaining project schedules, conducting internal communication, and organizing company data
  • Coordinating team calendars, preventing scheduling conflicts, and ensuring clients are on time and prepared for meetings
  • Preparing itineraries, booking hotels, rental cars, etc.
  • Handling incoming calls, making calls for appointments or conducting informational inquiries
  • Responding to emails, following up on correspondence, organizing the inbox as per client preferences, and notifying clients about important emails
  • Synthesizing data and other content into cohesive reports and presentation slides
  • Uploading videos, managing negative reviews, and keeping the account profile up to date
Requirements

To succeed in this role, you will need:

  • A minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO, etc.)
  • Bachelor's degree or any certificate course (required)
  • Excellent phone, email, and instant messaging communication skills
  • Excellent English communication skills, both written and verbal (at least B2 level)
  • Solid organizational and time management skills
  • Tech-savvy and familiar with current technologies, like desktop sharing, cloud services, and VoIP
  • Experience with word-processing software and spreadsheets (e.g., MS Office)
  • Knowledge of online calendars and scheduling (e.g., Google Calendar)
  • A proactive attitude and willingness to be trained
Benefits

As an employee, you can expect:

  • Health Insurance (HMO)
  • Performance Incentives
  • Job Security and Stability
  • Paid Training
  • Inclusive Culture
  • Upskilling Opportunities
  • 100% Work-From-Home
  • Exceptionally Supportive Team
  • Opportunities for Career Growth
  • Fun Work Environment
  • Holiday & Overtime Pay

This role offers flexibility, stability, and growth opportunities for the right candidate.

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