Executive Operations Coordinator

13 hours ago

Pasay, National Capital Region, Philippines beBeeAdministrative Full time ₱1,500,000 - ₱2,000,000

The role of Operations Executive Assistant is a vital support function for the organization's daily operations and management activities.

Key Responsibilities
  • Provide high-level administrative assistance to senior executives, including managing complex calendars, scheduling strategic meetings, and preparing confidential documents.
  • Coordinate and execute operational projects and initiatives that drive business efficiency and growth.
  • Maintain meticulous filing systems and streamlined workflow processes that enhance productivity and accuracy.
  • Communicate effectively with internal and external stakeholders to facilitate seamless collaboration and information exchange.
  • Conduct thorough research and prepare insightful reports to inform decision-making by senior management.
  • Arrange travel itineraries and handle logistical arrangements for executives as needed.
  • Support budget planning and tracking, ensuring accurate expense monitoring and financial transparency.
  • Assist in the onboarding process for new employees, including coordinating orientation sessions and providing essential resources.
Required Qualifications
  • Bachelor's degree in Business Administration or a related field, with a strong emphasis on organizational dynamics and leadership principles.
  • Proven experience as an executive assistant or in a similar administrative role, demonstrating exceptional adaptability and problem-solving skills.
  • Excellent organizational skills, with a keen eye for detail and a commitment to maintaining confidentiality.
  • Strong written and verbal communication skills, with the ability to craft compelling narratives and presentations.
  • Proficiency in Microsoft Office Suite and remote collaboration tools, with a focus on leveraging technology to streamline workflows and enhance productivity.
  • Ability to work independently, prioritizing tasks and managing multiple projects simultaneously in a fast-paced environment.
  • High level of professionalism, integrity, and discretion, with a strong sense of responsibility and accountability.

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