Dedicated Paralegal and Administrative Professional

2 days ago

Marikina City, National Capital Region, Philippines beBeeExecutive Full time ₱13,120 - ₱17,460
Job Title

Executive Assistant with Legal Support Expertise

As a key member of our team, you will provide exceptional support to executives and ensure the smooth operation of our business. We are seeking an experienced Executive Assistant with paralegal or law firm background to join our remote team.

Key Responsibilities:
  1. Legal Document Management: Prepare, proofread, and organize legal documents such as contracts, NDAs, and memos in accordance with industry standards and best practices.
  2. Store, manage, and maintain legal files and confidential case documents securely and efficiently.
  3. Coordinate with legal counsel or firm staff on case progress and requirements effectively.
  1. Executive-Level Support: Manage calendars, schedule meetings, and coordinate appointments across multiple time zones ensuring seamless communication and collaboration.
  2. Monitor internal projects, conduct team communications, and organize company or case data accurately and timely.
  3. Handle sensitive and confidential information with discretion and integrity.
  1. Client & Case Coordination: Manage legal or executive inboxes: reply to emails, follow up on correspondence, and flag priority messages promptly and professionally.
  2. Conduct client communication via phone and email for scheduling, updates, and general inquiries ensuring excellent customer service.
  3. Assist in tracking case deadlines, hearing schedules, and deliverables ensuring timely completion.
  1. Financial & Reporting Tasks: Create and send client invoices, track payments, and record expenses accurately and efficiently.
  2. Assist in preparing payroll and tracking billable hours ensuring compliance with regulatory requirements.
  3. Gather and synthesize data on trends, industry practices, and legal research for executive reports and presentations.
  1. Travel & Logistics: Prepare detailed itineraries, book flights, hotels, and transportation for business or legal travel ensuring convenience and cost-effectiveness.
  2. Ensure all bookings align with client preferences and schedules.
  1. CRM & Systems Management: Update and maintain data in CRMs and case or project management platforms ensuring accuracy and efficiency.
  2. Support marketing and business development campaigns by organizing and inputting lead/client data.
  1. Content & Communication Management: Upload documents or media to online platforms, maintain profiles, and manage online reputation ensuring professionalism and credibility.
  2. Create presentations and summarize documents for executive briefings.
  1. Ad Hoc Tasks: Handle a variety of admin, operational, or legal-related support tasks as needed ensuring flexibility and adaptability.

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