Administrative Paralegal Specialist

2 days ago

Mandaluyong City, National Capital Region, Philippines beBeeparalegal Full time $60,000 - $75,000
Paralegal Role

This is an exciting opportunity to join our team as a Paralegal. We are seeking a highly organized and detail-oriented individual to provide administrative support to our legal and compliance team.

Job Description:

As a Paralegal, you will be responsible for providing essential administrative and operational support to our legal and compliance team. This includes preparing and filing corporate filings, conducting basic legal research, and maintaining internal trackers and systems.

Key Responsibilities:

  • Prepare and file brokerage license applications and renewals across multiple states, ensuring timeliness, accuracy, and compliance with all regulatory requirements.
  • Support real-time operational needs of real estate designated brokers across all U.S.-based jurisdictions, including managing broker-of-record documentation and license renewals.
  • Conduct basic legal research using federal and state laws, regulations, and case law to support compliance efforts and internal decision-making.
  • Prepare and file corporate governance documentation, including state registrations, annual reports, and other filings necessary to maintain good standing in applicable states.
  • Coordinate and file NMLS and lending registrations, permits, and obligations with state and local regulators and agencies.
  • Maintain and update internal trackers and systems related to contract status, filings, license renewals, and ongoing compliance matters.
  • Organize and manage legal records and documentation in both digital and physical formats, ensuring accurate, secure, and up-to-date files.
  • Draft basic correspondence and assist with the preparation of legal documents under attorney supervision.
  • Track and monitor deadlines, including renewal and notice periods, to prevent lapses or non-compliance with regulatory or contractual requirements.
  • Collaborate with internal teams and external partners to support legal workflows and the timely execution of operational tasks.
  • Support responses to regulatory audits, examinations, and requests for information by gathering required documentation and coordinating with internal teams.
  • Escalate legal or compliance issues to attorneys or senior legal staff as needed.
  • Participate in legal team meetings and process improvement initiatives to enhance legal operations workflows.
  • Double-check filings and renewal schedules to prevent lapses or compliance issues and leverage legal technology platforms (e.g., CLM systems, entity management tools, or e-filing portals) to streamline processes and improve team efficiency.
  • Learn and apply relevant legal procedures and terminology related to real estate licensing and operations.
  • Ensure confidential and sensitive information is handled with the highest level of discretion and by applicable privacy standards.

Requirements:

We are looking for a highly motivated and organized individual who has a strong understanding of legal terminology and concepts. The ideal candidate will have experience working in a similar role and possess excellent communication and interpersonal skills.

What We Offer:

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development.

How to Apply:

To apply for this role, please submit your resume and a cover letter outlining your qualifications and experience.

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