
Administrative Support Professional
1 day ago
As a key member of our team, you will be responsible for providing exceptional administrative support to ensure the smooth operation of our organization.
- Manage and update calendars, schedule meetings, and coordinate appointments with stakeholders
- Utilize project management tools to track tasks and projects
- Assist with reviewing and managing contracts, ensuring all documentation is accurate and up-to-date
- Organize and review receipts, and track purchases and expenses
- Maintain and manage travel logs, including travel arrangements and documentation
- Screen record all meetings and use transcription software for notes
- Conduct regular file reviews to ensure all records are complete and organized
- Handle email management, including sorting, prioritizing, and responding to messages on behalf of the team
- Proven experience in an administrative role or similar position
- Proficiency with project management tools, calendar management systems, and email platforms
- Strong attention to detail and organizational skills
- Excellent communication skills and ability to manage multiple tasks effectively
- Familiarity with transcription software and screen recording tools preferred
- Ability to work in EST time zone hours (9 AM - 5 PM, Monday to Friday)
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