
Administrative Support Professional
1 day ago
We're seeking a highly organized and proactive admin professional to support our company as we scale into new markets. You'll manage communications, streamline systems, handle scheduling, invoicing, and compliance, and work closely with leadership to drive efficiency and growth.
Key Responsibilities- Manage multiple email inboxes and handle client communications within 24-hour response timeframes.
- Generate quotes and invoices using software, ensuring accurate job costing and timely billing.
- Schedule jobs and coordinate resources to optimize crew efficiency and minimize travel time between sites.
- Manage accounts receivable processes and reduce aging by 30%.
- Coordinate with project managers on project administration and resource allocation.
- Organize and maintain all job documentation, compliance records, and WHS requirements.
- Strong experience with construction or trades industry operations.
- Proficiency with job management software.
- Excellent written and verbal communication skills for client-facing interactions.
- Experience with invoicing, accounts receivable, and basic financial administration.
- Strong organizational skills and attention to detail for compliance documentation.
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Administrative Support Professional
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