Administrative Support Professional
15 hours ago
We are seeking a highly organized, proactive, and detail-oriented administrative professional to provide exceptional support to small and medium-sized businesses in Australia. This role requires excellent communication skills, cultural adaptability, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities:- Manage calendars, schedule meetings, and coordinate appointments across Australian time zones, ensuring seamless communication and time management.
- Handle email correspondence, draft professional communications, and act as a point of contact between executives, clients, and stakeholders.
- Organize and prioritize tasks, track project deadlines, and follow up on action items to ensure timely completion.
- Prepare, edit, and organize reports, presentations, and other business documents with high attention to detail.
- Arrange travel itineraries, accommodations, and logistics for business trips, as well as coordinate virtual or in-person events, meetings, or conferences.
- Maintain accurate records, update CRM systems, and manage databases to support business operations.
- Assist with basic bookkeeping tasks, such as expense tracking, invoice processing, and liaising with accountants or financial teams.
- Conduct research on market trends, competitors, or industry-specific topics to support decision-making.
- Minimum of 3-5 years of experience as an Executive Assistant, Virtual Assistant, or similar role, preferably supporting international clients or businesses.
- Bachelor's degree in Business Administration, Management, or a related field (or equivalent experience).
- Proficiency in Microsoft Office Suite and Google Workspace.
- Familiarity with project management tools and CRM platforms is a plus.
- Exceptional written and verbal communication skills in English, with a professional and polite demeanor.
- Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities efficiently.
- Understanding of Australian business practices and ability to adapt to a professional, results-driven environment.
- Comfortable with remote work tools and able to troubleshoot basic technical issues.
- This role offers a unique opportunity to work with small and medium-sized businesses in Australia, providing a challenging and rewarding experience for the right candidate.
- The ideal candidate will have the ability to think critically, solve problems independently, and work effectively in a remote environment.
- This position is available immediately and we encourage applicants who are eager to take on new challenges and opportunities.
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