
Administrative Support Professional
24 hours ago
We are seeking a highly organized and detail-oriented Operations Administrator to support our executive team in a rapidly growing pediatric occupational therapy practice.
The ideal candidate will have exceptional organizational skills, attention to detail, and the ability to manage multiple projects and deadlines. They should be proactive, resourceful, and take ownership of complex projects with minimal oversight.
This role involves providing direct support to senior leadership, managing park permitting processes across multiple service locations, overseeing contracts with universities, coordinating internship and volunteer programs, and assisting with hiring.
Responsibilities- Serve as a key liaison between senior leadership, staff, students, volunteers, and external contacts; coordinate across departments to ensure smooth execution of strategic initiatives.
- Manage park permitting processes, oversee contracts with educational institutions, coordinate student and volunteer programs, and assist with hiring and onboarding.
- Input and maintain program data in the electronic medical records system for accurate billing and service delivery; process and distribute invoices; monitor project deadlines via project management tools.
- Update company information and program updates on the website; support operational and marketing tasks.
- Proven experience in an administrative support role or similar position.
- Strong organizational and time-management skills with the ability to juggle multiple priorities.
- Effective written and verbal communication; professional and clear communicator.
- Ability to work independently, take ownership of tasks, and proactively problem-solve.
- Familiarity with various software platforms, including project management tools, Google Workspace, electronic medical records systems, scheduling software, video conferencing tools, password management tools, screen recording software, and content management systems.
- High level of accuracy and attention to detail, especially in compliance-related and data-entry tasks.
The successful candidate will enjoy a dynamic work environment with opportunities for growth and development.
Other OpportunitiesDepending on qualifications and experience, additional responsibilities may be assigned.
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