Proactive Administrative Support Specialist

2 days ago

Taguig, National Capital Region, Philippines beBeeAdministrative Full time ₱60,000
Job Summary

We are seeking a highly organized and proactive administrative support specialist to provide seamless assistance to senior leaders across multiple functional areas.

Main Responsibilities
  • Calendar and Schedule Management:
  • Manage complex schedules across multiple time zones, ensuring effective time allocation and prioritization of meetings
  • Coordinate and maintain recurring and ad-hoc meetings, including 1:1s and team meetings
Required Skills and Qualifications
  • Proficiency in Asana is required, along with experience using Google Calendar, Gmail, and Slack
  • Experience working on a Mac operating system is required
  • Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc) or a similar role supporting multiple leaders in different time zones
  • Bachelor's degree or any certificate course (required)
  • Excellent phone, email, and instant messaging communication skills
  • Excellent English communication skills, both written and verbal (at least B2 level)
  • Solid organizational & time management skills
  • Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
  • Experience with word-processing software and spreadsheets (e.g., MS Office)
  • Knowledge of online calendars and scheduling (e.g., Google Calendar)
Benefits
  • Health Insurance (HMO)
  • Performance Incentives
  • Job Security and Stability
  • Paid Training
  • Inclusive Culture
  • Upskilling Opportunities
  • 100% Work-From-Home
  • Exceptionally Supportive Team
  • Opportunities for Career Growth
  • Fun Work Environment
  • Holiday & Overtime Pay
Other Details
  • Depends on the leader's time zone
  • This is a remote job

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