Administrative Support Specialist

Wizard Group Corp. is hiring a Full time Administrative Support Specialist role in Fort Bonifacio, NCR. Apply now to be part of our team.

Job summary:

• Flexible hours available

Job Title: Administrative Assistant Location: BGC Taguig Philippines (on-site) Job Type: Full-Time About Us: Wizard Cyber is seeking a highly organized and proactive Administrative Assistant to join our team.

This role is essential in ensuring the smooth operation of our office and providing comprehensive support to various departments. Role Overview: As an Administrative Assistant at Wizard Cyber, you will play a crucial role in maintaining the efficiency of our office operations. You will be responsible for a variety of administrative and clerical tasks, ensuring that our staff can communicate and work effectively.

Your role will involve managing schedules, handling correspondence, and providing support to different departments. You will also be involved in organizing events, managing travel arrangements, and maintaining confidentiality in all tasks. Responsibilities

• Answer and direct phone calls, manage correspondence, and greet visitors.
• Organize meetings, appointments, and travel arrangements for staff members.

Coordinate office events and activities.

• Prepare and edit documents, reports, and presentations.

Maintain filing systems and ensure data accuracy.

• Handle basic bookkeeping tasks, process invoices, and manage expense reports.
• Assist clients and visitors, address inquiries, and provide information as

needed.

• Monitor and order office supplies, ensuring the office is well-stocked and

organized.

• Assist various departments with administrative tasks, such as data entry,

research, and project support.

• Handle sensitive information with discretion and maintain confidentiality at

all times. This includes managing confidential documents, ensuring secure storage, and preventing unauthorized access.

• Make travel arrangements for staff members, including booking flights,

hotels, and rental cars. Coordinate travel itineraries and ensure all travel-related documents are prepared and organized. Handle any travel-related issues or changes that may arise.

• Manage calendars, schedule meetings, and coordinate appointments for SOC team

members. Handle incoming calls, emails, and correspondence in a professional and timely manner. Prepare and distribute meeting materials, reports, and presentations.

Assist with data entry and organization of incident reports and other relevant information. Maintain accurate and up-to-date records and files. Assist in the preparation of SOC monthly reports.

Provide administrative support for SOC projects, including scheduling meetings, distributing information, and tracking progress. Assist with the coordination of project-related activities and deliverables.

• Create, schedule, and publish engaging content on various social media

platforms. Monitor social media channels for feedback, comments, and messages, and respond in a timely manner. Analyze social media metrics to track engagement and performance. Collaborate with the marketing team to develop social media strategies and campaigns. Stay updated with the latest social media trends and best practices.

• Conduct research for different projects, including LinkedIn prospecting and

adding companies from web visits. Support sales-related tasks and monitor emails using CRM platforms.

• Assist in the planning and execution of company events, including

coordinating logistics, managing RSVPs, and ensuring all event materials are prepared and organized You Will Be Successful If You Have

• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and problem-solving skills.
• Previous experience in an administrative role is preferred.
• Experience with CRM platforms, reporting and data filtering

Benefits:

• Be part of a dynamic and innovative team at the forefront of Cybersecurity
• Work on challenging and impactful projects that make a difference
• Competitive salary and benefits package
• Opportunity for professional growth and development
• Collaborative and supportive work environment

Location: BGC Taguig Philippines (On-site) Work Set-up we are looking for 2 Admin Assistant, 1 - WFH and 1 - Onsite