Chief Administrative Officer for Construction Projects

2 days ago

Makati City, National Capital Region, Philippines beBeeExecutive Full time ₱4,555 - ₱8,850
Construction Industry Executive Assistant Role

The ideal candidate will have a strong organizational and time-management skills, excellent English communication skills, and proficiency in MS Office Suite and project management software.

  • Manage executive calendars, scheduling meetings, appointments, and travel arrangements to optimize productivity and efficiency.
  • Prepare and edit correspondence, reports, and presentations related to construction projects to ensure accurate and timely information dissemination.
  • Handle confidential information with discretion to maintain industry compliance and integrity.
  • Assist in organizing and maintaining project documentation, contracts, and permits to ensure seamless execution and adaptation.
  • Coordinate communication between executives, clients, subcontractors, and on-site teams to foster collaborative relationships and drive project success.
  • Monitor project timelines and deliverables, providing updates to executives as needed to maintain transparency and accountability.
  • Conduct research related to construction materials, vendors, and industry best practices to inform strategic decisions and optimize project outcomes.
  • Manage expense reports and assist in budget tracking for construction projects to ensure financial prudence and discipline.
  • Organize and maintain the executive's filing system, both electronic and physical, to ensure easy access and efficient retrieval of critical documents.
  • Perform general administrative tasks to support the executive team and enhance overall operational efficiency.
Key Requirements
  • Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc).
  • Bachelor's degree in Business Administration or related field preferred.
  • At least 3 years of experience as an executive assistant or in a similar administrative role.
  • Familiarity with the construction industry and its operations is highly desirable.
  • Strong organizational and time-management skills are essential for managing multiple priorities and deadlines.
  • Excellent English communication skills: reading, writing, and speaking abilities are required for effective collaboration and communication with clients and team members.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with project management software are necessary for ensuring smooth workflow and data management.
  • Ability to work independently and handle multiple tasks with a high degree of accuracy and attention to detail is crucial for delivering high-quality results under pressure.
Benefits of the Role
  • Opportunity to leverage skills and experience to contribute to the growth and success of the organization.
  • Professional development and growth opportunities in a dynamic and fast-paced environment.
  • Collaborative and supportive team culture that fosters open communication and teamwork.
  • Competitive compensation package that reflects market standards and expertise.

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