Executive Assistant

4 days ago

Manila, National Capital Region, Philippines beBeeAdministrative Full time ₱800,000 - ₱1,200,000

**Job Title:** Administrative Support Specialist

**Job Description**

We are seeking a highly skilled and experienced Administrative Support Specialist to provide top-level support to our National Director. As the first point of contact for visitors, clients, and employees, you will be responsible for managing schedules, communications, and various administrative tasks.

You will work closely with the National Director to ensure efficiency and effectiveness in daily operations. Your responsibilities will include:

  • Communication: Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Calendar and Meeting Coordination: Organize meetings, prepare agendas, maintain calendars, plan and schedule meetings, conferences, teleconferences, and travel.
  • Documentation, Reporting, and Data Management: Participate in internal and external meetings and events, provide critical analysis and feedback, draft reports, and assist in budgets as required.
  • Events and Logistics: Represent the organization in meetings, serve as point of contact for constituent trips and HQ-hosted visits, coordinate visits with relevant departments.
  • Clerical and Administration: Support the National Director with incoming calls, mail, emails, and time requests, participate in meetings, record minutes, circulate them, and follow up on actions.

**Required Skills and Qualifications**

To succeed in this role, you will need:

  • A minimum of 5 years of experience providing top-level administrative support in a fast-paced, professional environment.
  • A Bachelor's degree in business administration or equivalent.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to identify and resolve issues quickly and efficiently.

**Benefits**

This is an exciting opportunity to join our team and contribute to our mission. You will have the chance to work with a dynamic and supportive team, develop your skills and knowledge, and make a real difference in the lives of others.

**Application Process**

Please submit your updated resume, cover letter, and statement of faith in one PDF document to us by [insert deadline]. Only shortlisted candidates will be notified.

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