Executive & Personal Assistant - Senior Level

2 weeks ago

Imus, Calabarzon, Philippines beBeeAdministrative Full time $10,000 - $12,000
Senior Administrative Support Role

About the Opportunity:

We seek an experienced and highly skilled Executive & Personal Assistant to provide comprehensive support to our team with a mix of executive, personal, and administrative responsibilities.

This is a key support role with plenty of variety and lots of room for growth and impact in a fast-paced, innovative, and tight-knit environment.

Key Responsibilities:

  • Manage calendars, inboxes, meetings, tasks, travel, and communications; act as a right-hand in both business and some personal administration.
  • Support business operations, project tracking, client coordination, and capacity planning; assist with internal process improvement and workflow optimisation.
  • Be confident with tools like Office 365, Teams, VOIP, project software (e.g., Monday.com), and able to suggest improvements using tech and AI.
  • Highly organised, trustworthy, fast-learning, adaptable, and capable of handling sensitive information with discretion.
  • Liaise professionally with clients, team, and suppliers; draft emails, attend virtual meetings, and ensure clear and timely follow-ups.
  • Identify what needs to be done without constant direction, problem-solve independently, and manage competing priorities effectively.

Requirements:

  • 8+ years of experience in Executive Assistant, Personal Assistant, or similar roles
  • Exceptional English skills - written and spoken
  • Tech-savvy with fast learning skills - familiarity with Microsoft Teams, Outlook, task/project management tools, and CRMs
  • Reliable, honest, highly motivated and self-starting
  • Confident, friendly and emotionally intelligent

Job Type: Mid-Senior level

Job Function: Administrative

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