Facilities Operations Manager

3 days ago

Cebu City, Central Visayas, Philippines beBeeFacilitiesCoordinator Full time ₱2,500,000 - ₱4,500,000
Facilities Coordinator Job Description

Join a dynamic organization as a Facilities Coordinator, providing administrative support to the facilities management team.

Job Summary: The Facilities Coordinator will be responsible for managing day-to-day facilities operations, ensuring smooth facility maintenance and upkeep.

  • Administrative Support:
  • Assist with scheduling and coordinating maintenance activities, including repairs, inspections, and preventive maintenance.
  • Maintain accurate and up-to-date records of facility-related information, including work orders, service contracts, and warranties.
  • Prepare documents, reports, presentations, and correspondence as required.
  • Vendor Management:
  • Assist with vendor selection, procurement, and contract management.
  • Coordinate with vendors and contractors to schedule services and ensure timely completion of work.
  • Monitor vendor performance and communicate any issues to the facilities management team.
  • Work Order Management:
  • Receive and process incoming work order requests from employees or tenants.
  • Assign work orders to appropriate vendors or internal staff members.
  • Track the progress of work orders and ensure timely resolution, escalating issues as necessary.
  • Facilities Communication:
  • Serve as the point of contact for facilities-related inquiries and requests.
  • Communicate maintenance schedules, updates, and disruptions to employees and tenants.
  • Field and address general facilities inquiries and concerns.
  • Space Management:
  • Assist with space planning and allocation, including seating arrangements, office moves, and reconfigurations.
  • Maintain accurate records of office layouts, space assignments, and occupancy information.
  • Collaborate with relevant stakeholders to ensure optimal space utilization.
  • Qualifications:
  • High school diploma or equivalent (required); Bachelor's degree in Facilities Management or related field (preferred).
  • Years of experience in administrative support or facilities coordination role.
  • Strong organizational and time management skills.
  • Attention to detail and ability to prioritize tasks effectively.
  • Excellent written and verbal communication skills.
  • Proficient in using computer applications/software, including Microsoft Office Suite and facilities management systems.
  • Customer service-oriented mindset and the ability to work well with a diverse group of stakeholders.

What We Offer:

  • Competitive salary and benefits package.
  • Opportunities for professional growth and development within our dynamic organization.

We are looking for a skilled and organized Facilities Coordinator who can join our team. If you have strong administrative and customer service skills, we encourage you to apply.

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