Highly Organized Administrative Support Specialist
7 days ago
We are seeking a highly organized and proactive Executive Assistant to provide exceptional support to a busy executive in the construction industry.
- Manage a dynamic schedule, arrange appointments, and coordinate domestic and international travel logistics.
- Draft, review, and manage professional correspondence, emails, and presentations to ensure clear and effective communication.
- Support project timelines, collaborate with internal team members, and prepare regular reports on project progress.
- Plan and manage meetings, conferences, and company events, ensuring all logistical arrangements are handled smoothly.
- Handle routine administrative tasks, including expense reports, file organization, record-keeping, and other ad-hoc office duties.
- Occasionally manage personal tasks and household responsibilities for the executive, including coordinating personal appointments, errands, and family-related needs.
- At least 5 years of experience as an executive assistant, preferably in the construction industry or a related field.
- Exceptional organizational and time management skills, with a proven ability to juggle multiple tasks and deadlines.
- Excellent written and verbal communication skills.
- Proficiency in Google Suite (Docs, Sheets, Calendar) and familiarity with Canva for presentation design.
- Discretion and professionalism in handling confidential information.
- Ability to work flexible hours, including evenings or weekends, as needed.
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