Highly Organized Administrative Professional
7 days ago
We are seeking an experienced and highly organized administrative professional to provide proactive and seamless support to senior leadership across multiple functional areas.
This role requires exceptional attention to detail, the ability to handle complex scheduling, and a proactive approach to managing dynamic priorities.
Key Responsibilities- Calendar Management:
- Manage complex schedules across multiple time zones, ensuring effective time allocation and prioritization of meetings.
- Coordinate and maintain recurring and ad-hoc meetings, including 1:1s and team meetings.
- Communication Coordination:
- Serve as the primary point of contact for internal and external communications on behalf of senior leaders.
- Draft, review, and manage email, Slack, and task-based communications to ensure timely follow-ups and responses.
- Meeting Preparation:
- Organize and prepare for meetings, including setting agendas, taking notes, and following up on action items.
- Participate in team and leadership meetings as required to gain context on priorities and critical business activities.
- Travel Planning:
- Plan and coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Administrative Support:
- Handle confidential information with discretion and professionalism.
- Support programmatic scheduling for internal events, onboarding sessions, and other one-off projects.
- Team Collaboration:
- Collaborate with other administrative professionals to ensure smooth operations across functional areas.
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