Administrative Support Specialist

7 days ago

Rizal, Philippines beBeeProgram Full time ₱7,200 - ₱7,800

Job Summary:

We are seeking a highly organized and detail-oriented Program Coordinator to join our team. The successful candidate will be responsible for providing administrative support, data entry, and project-based tasks as assigned by the Program Manager.

Key Responsibilities/Task

  • Manage the general mailbox, responding to hiring manager and supplier inquiries in a timely and accurate manner, researching independently for resolution as needed.
  • Assist the Program Manager, Specialists, Hiring Managers, and Suppliers during all stages of requisition and contingent worker management processes, including follow-up on requisition approvals, interview scheduling, onboarding, and offboarding of workers.
  • Support Onboarding & Offboarding activities, ensuring all onboarding steps are completed accurately and on time, including background checks, compliance documentation, system access setup, and Day 1 readiness.
  • Offboard employees, ensuring all termination activities are completed, including badge returns, system deactivations, and offboarding documentation.
  • Prepare and distribute weekly/monthly dashboards and ad hoc reports for client and internal use.
  • Monitor Power BI and VMS dashboards regularly, documenting any anomalies and proactively escalating potential issues as needed.

Requirements:

  • High School Diploma
  • 1-3 years' work experience as a recruiting assistant, staffing coordinator, or administrative assistant

Technical Requirements:

  • Proficient with Microsoft suite of products and Adobe
  • Knowledge of VMS, HRIS, or ATS systems

Soft Skills:

  • Team player
  • Time management and multi-tasking skills
  • Attention to detail and high accuracy
  • Strong follow-up skills - ability to honor and meet deadlines
  • Good communication skills (Written and Verbal)
Benefits:
  • Minimal travel required
Work Conditions:
  • This job operates in a professional office environment

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