Virtual Office Support Specialist
16 hours ago
The Administrative Assistant plays a vital role in ensuring the smooth and organized functioning of daily business operations. This position involves handling administrative tasks with accuracy, timeliness, and professionalism.
The role includes email and calendar management, document preparation, file organization, and coordination with property management teams. The Administrative Assistant supports White Glove Property Management's operations by performing general administrative support such as data entry, file management, and appointment scheduling.
This position is critical in maintaining our high standards of service. It requires excellent verbal and written English communication, strong organizational and multitasking abilities, and high attention to detail and discretion with sensitive information.
In this role, you will manage calendars, coordinate meetings, organize virtual appointments across departments, draft, proofread, and prepare reports, notices, letters, and other internal documents. You will also respond to internal emails and handle client inquiries or forward them to appropriate parties.
Maintaining accurate digital records and organizing files within cloud storage systems are key responsibilities of this position. Additionally, you will support Operations and Property Management teams in task follow-ups and project tracking.
This position also involves assisting with creating and maintaining SOPs and internal training documentation. You will input data into CRM or property management platforms (e.g., Buildium, AppFolio). Your tech-savviness and ability to learn new tools quickly are essential for success in this role.
This job requires reliable internet connection and backup system. A background and reference check must be passed prior to employment.
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