
Office Administrator
1 week ago
We are seeking a skilled Administrative Support Specialist to join our team in California. This role will involve providing administrative support to real estate professionals, coordinating marketing efforts, and maintaining day-to-day operations of the office.
About The RoleThis is a challenging opportunity for an organized and detail-oriented individual who is comfortable working with industry technology and has strong communication skills. The ideal candidate will have prior experience as an administrative assistant in real estate and be familiar with MLS systems.
Responsibilities- Agent Support & Concierge Services
- Assist with agent onboarding and maintain checklists for new hires.
- Provide day-to-day agent concierge support and respond promptly to requests.
- Order, schedule, and coordinate installation/removal of real estate signs.
- Marketing & Design
- Create and update marketing materials (flyers, just listed/just sold posts, welcome posts, market updates) using Canva.
- Update agent profiles, headshots, and bios on websites.
- Coordinate monthly marketing pieces and assist with digital/social media campaigns.
- Support agents with custom listing/buyer template updates and requests.
- Real Estate Operations
- Access MLS to pull photos and property data.
- Conduct research for the Commercial Team (e.g., compile property data from Crexi).
- Monitor listings and leads on set schedule, and forward leads to appropriate contacts.
- Maintain organizational checklists (onboarding, terminations, etc.).
- Follow/Update and organize SOPs and documentation to streamline processes.
- General Administrative Support
- Assist with scheduling, task tracking, and workflow management.
- Communicate proactively with leadership and confirm details when needed.
- Support email communication, lead assignment, and follow-up as directed.
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