Financial Document Coordinator

2 days ago

Makati City, National Capital Region, Philippines beBeeTreasury Full time ₱900,000 - ₱1,200,000
Job Opportunity

We are seeking a dedicated professional to support our Treasury Sales team in ensuring the seamless administration of client documentation. This role involves coordinating with Treasury Sales Traders to guarantee that all client documents are complete for every product offering, from onboarding to post-deal documentation. The successful candidate will assist business units in providing comprehensive and effective servicing of reports, audits, compliance requirements, and documentation, while maintaining robust record-keeping and tracking for all required documents.

Responsibilities
  • Assist in understanding products and the underlying documents required from clients for each product.
  • Closely work with Treasury Sales Traders to onboard, deal, and post-deal document requirements, coordinating with other Business Units such as Wealth Management and Retail Banking.
  • Maintain an up-to-date record-keeping system, ensuring all documents are properly uploaded to required portals (e.g., EDMS).
  • Distribute daily rate sheets to sales partners and Treasury direct clients.
  • Support RMs and branches with inquiries related to:
    • Treasury/RCAP outstanding investments
    • Treasury Bank Certificate requests to Treasury Operations
    • Client details updates such as settlement changes or address modifications, based on Treasury Request Forms
    • Coupon and maturity credits
  • Assist business units in accurately filling out client and deal details on required documents.
  • Coordinate settlement and documentation of daily transactions, including post-deal follow-up.
  • Coordinate with Retail Banking Group and Wealth Management Group on document deficiencies.
  • Review and consolidate documents forwarded by Business Units, then submit to TSD and Treasury Operations.
  • Upload all documents to EDMS.
  • Organize pre-deal and deal documents, creating a monitoring master file.
  • Consolidate daily OTC-FX transactions and P&L reports for end-of-day reporting.
  • Reconcile monthly shadow income reports for partner businesses.
  • Coordinate instructions and documentation for transactions requiring branch settlement.
  • Upload completed deal TD-Fwd details in Google Sheets and file TD workflow documents for TD-Fwd deals and special rate requests.
  • Prepare documents for audit and compliance purposes.
Requirements
  • Graduate of a reputable university.
  • Trustworthy, responsible, flexible, organized, and detail-oriented with the ability to multitask.
  • Focused, enthusiastic, energetic, and innovative to meet demands.
  • Strong skills in MS applications, computer literacy, good oral and written communication, interpersonal skills, and a positive work attitude.

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