Executive Support Specialist

3 hours ago

Bacoor, Calabarzon, Philippines beBeeAdministrative Full time $90,000 - $120,000
Senior Executive Assistant

We are seeking a highly skilled and experienced Senior Executive Assistant to provide strategic support to our client's executive team.

About the Role

This is a full-time and long-term role, dedicated exclusively to serving one of our clients. The ideal candidate will have extensive experience in executive support, excellent organizational and communication skills, and a high degree of professionalism.

Key Responsibilities:
  • Manage complex calendars, including scheduling meetings across time zones and prioritizing engagements.
  • Coordinate travel arrangements, prepare itineraries, and handle logistics to ensure smooth travel experiences.
  • Act as a liaison between executives and other departments, clients, and external partners.
  • Prepare, review, and format documents, presentations, and reports with a high degree of professionalism and accuracy.
  • Assist with email management, ensuring priority messages are flagged and responses are timely.
  • Oversee and track project timelines, ensuring milestones are met and deliverables are completed on schedule.
  • Manage and prioritize multiple tasks and responsibilities while maintaining attention to detail.
  • Leverage advanced software skills (e.g., Microsoft Office Suite, Google Workspace, project management tools) to optimize workflows and assist in automating repetitive tasks.
Requirements:
  • 5+ years of experience as an Executive Assistant, with a track record of supporting C-level executives.
  • Demonstrated expertise in managing complex schedules and high-level projects.
  • High proficiency with office productivity software, communication tools, and scheduling platforms.
  • Exceptional organizational, multitasking, and time-management skills.
  • Excellent written and verbal communication skills, with an ability to convey information clearly.
  • Fully fluent in English.
  • Skilled in the use of apps and technology.
  • Ability to commit long-term and full-time.
What We Offer
  • A fast-paced and collaborative environment.
  • Opportunities for growth and advancement.
  • A warm and friendly company culture.
  • Full benefits.
  • Industry leading salaries.
  • Permanent ability to work from anywhere in the world.

This role requires someone who is adaptable, proactive, and able to work effectively in a dynamic environment. If you are a motivated and organized individual with a passion for providing exceptional support, we encourage you to apply.

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