High-Level Administrative Support Specialist

1 day ago

Antipolo City, Calabarzon, Philippines beBeeExecutive Full time $9,600 - $19,200
About the Role

This is a high-level administrative position that requires exceptional organizational skills, strong attention to detail, and excellent communication abilities. The Executive Assistant will be responsible for providing top-notch support to multiple executives, ensuring seamless day-to-day operations, and contributing to the success of the organization.

Key Responsibilities
  • Schedule internal and external meetings, interviews, and recurring syncs, ensuring timely confirmations and follow-ups.
  • Prepare detailed agendas, take accurate notes, and distribute meeting materials as needed.
  • Manage email inboxes for 4-6 executives, flagging high-priority messages and drafting responses when required.
  • Monitor and maintain inbox clarity, tracking follow-ups and ensuring timely resolutions.
  • Coordinate domestic and international travel arrangements, including flights, hotels, and ground transportation.
  • Develop comprehensive itineraries for executives, ensuring all logistical needs are met.
  • Arrange lunch meetings, team events, and other organizational activities, demonstrating flexibility and adaptability.
  • Assist with project management tasks, maintaining task lists, and coordinating with internal teams via Slack and email.
  • Oversee document filing systems, utilizing Google Drive or Notion to ensure secure and organized storage.
Qualifications and Skills
  • A minimum of 2 years of experience supporting executive-level professionals.
  • Demonstrated ability to work effectively with multiple executives or founders simultaneously.
  • Strong organizational skills, with a keen eye for detail and precision.
  • Proficiency in Gmail, Google Calendar, Google Docs, and Slack, with the ability to learn new tools quickly.
  • Excellent written and verbal communication skills, with the capacity to maintain confidentiality.
  • Familiarity with project management tools, such as Notion, Zoom, or similar software.
  • Experience working in a tech startup or SaaS environment is an asset.
Work Schedule and Remuneration
  • Full-time position, 40 hours per week.
  • Monday to Friday, 9AM - 6PM Pacific Standard Time Zone.
  • The compensation range is $5-$6 USD per hour.
Seniority Level and Employment Type
  • Not Applicable.
  • Full-time employment opportunity.
Industry and Job Function
  • Administrative, Strategy/Planning, and Project Management roles in Outsourcing and Offshoring Consulting, Manufacturing, and Technology, Information and Media industries.

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