High-Level Administrative Professional

1 day ago

Antipolo City, Calabarzon, Philippines beBeeAdministrative Full time ₱75,000 - ₱80,000

Job Title: Senior Executive Assistant

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About the Position:

We are seeking an experienced Administrative Professional to provide high-level support to our executives. As a key member of our team, you will be responsible for handling calendars, coordinating meetings, and ensuring all appointments run smoothly and on time.

Duties and Responsibilities:

  1. Executive Support:
  • Manage executive calendars, coordinate meetings, and ensure all appointments are well-planned and executed.
  • Handle confidential correspondence and serve as the primary point of contact for both internal and external communications.
Strategic Assistance:
  • Conduct in-depth research on industry trends, best practices, and comparative data, presenting findings in clear, actionable reports.
  • Prepare detailed financial summaries, including creating and sending statements or invoices, tracking payments, and recording expenses.
Administrative Excellence:
  • Organize and maintain files, documents, and other essential records.
  • Manage data entry tasks, including preparing lead lists, transcribing audio, and compiling meeting minutes.
Project and Task Management:
  • Monitor ongoing projects, ensure timely communication between teams, and track deliverables.
  • Coordinate team calendars and prevent scheduling conflicts.
Travel and Event Coordination:
  • Plan and prepare executive travel itineraries, book accommodations, and handle logistics.
Communication and Inbox Management:
  • Draft, reply to, and manage emails, follow up on correspondence, and organize inboxes according to executive preferences.
Data and Presentation Preparation:
  • Synthesize data into cohesive reports and create presentation slides for meetings and conferences.
Marketing and Social Media Management:
  • Oversee account profiles, manage reviews, and upload relevant media content as needed.
Ad Hoc Tasks:
  • Perform miscellaneous tasks to support the executive's needs and priorities.

Qualifications:

  • Minimum 5 years of experience as an Executive Assistant to C-levels (CEO, COO, etc)
  • University Bachelor's degree from a reputable institution
  • Excellent phone, email, and instant messaging communication skills
  • Exceptional English communication skills, both written and verbal (C1 - C2 Level)
  • Solid organizational & time management skills
  • Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
  • Experience with word-processing software and spreadsheets (e.g., MS Office)
  • Knowledge of online calendars and scheduling (e.g., Google Calendar)
  • Proactive attitude & willingness to be trained
  • Able to work non-traditional hours

Benefits:

  • Health Insurance
  • Performance Incentives
  • Job Security and Stability
  • Paid Training
  • Inclusive Culture
  • Upskilling Opportunities
  • Supportive Team Environment
  • Opportunities for Career Growth
  • Friendly Work Environment
  • Holiday & Overtime Pay

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