High-Level Administrative Support Specialist

1 day ago

Antipolo City, Calabarzon, Philippines beBeeAdministrative Full time ₱35,000 - ₱45,000

Job Title: Support Professional

Supporting C-Level Executives and Clients

This role is crucial to our organization's success as it involves providing high-level executive assistance and administrative support. As a key member of the team, you will play a vital part in maintaining operational efficiency.

Responsibilities:
  • Provide administrative support to C-level leadership, including calendar management, email correspondence, and meeting coordination.
  • Prepare reports, documents, and presentations as required.
  • Track meeting notes and follow up on action items to ensure seamless execution.
  • Maintain accurate records and manage administrative workflows efficiently.
  • Handle client-facing communication via email, phone, and CRM systems, ensuring excellent customer service.
  • Answer calls from customers, address inquiries, handle concerns, or relay messages to the relevant personnel.
  • Assist with client onboarding and data entry into CRM platforms.
  • Liaise between internal teams and external clients to ensure effective communication and follow-through.
  • Provide general office support tasks such as document organization and scheduling.
  • Support executives in managing sensitive and confidential information, adhering to organizational protocols.
Requirements:
  • Proven experience in administrative and executive assistant roles.
  • Previous experience supporting C-level executives is highly desirable.
  • Excellent written and verbal communication skills, with a strong focus on customer service.
  • Strong interpersonal skills, with the ability to build rapport with clients and colleagues alike.
  • Exceptional organizational skills, with the ability to multitask effectively and prioritize tasks efficiently.
  • Proficiency in office software and digital communication tools, with a willingness to adapt to new technologies.
  • Professionalism and reliability in every interaction, with a commitment to excellence.
  • Detail-oriented, proactive, and solutions-driven, with a passion for continuous improvement.
  • Ability to manage time and prioritize tasks efficiently, with a focus on delivering results.
  • Clear communicator with a friendly and empathetic tone, able to adapt to diverse communication styles.
  • Collaborative attitude, with a strong sense of accountability and a commitment to teamwork.

We offer a dynamic work environment, opportunities for growth and development, and a competitive compensation package.

Join our team and be part of a forward-thinking organization that values innovation, collaboration, and excellence.

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