High-Level Administrative Support Specialist

1 day ago

Lipa City, Calabarzon, Philippines beBeeAdministrative Full time ₱4,500,000 - ₱7,500,000
Job Overview

This is a remote support role for senior leadership, focusing on administrative operations in a fast-paced construction organization.

Key Responsibilities
  • Provide comprehensive administrative assistance to senior leaders, including calendar management and meeting coordination across multiple stakeholders.
  • Draft, edit, and format high-quality documents using Microsoft Word and other office tools to support proposals and project updates.
  • Maintain organized filing systems for contracts, project documentation, and corporate records, ensuring accuracy and confidentiality.
  • Manage email and phone correspondence with professionalism, acting as a liaison between executives, clients, and internal teams.
  • Track project timelines, milestones, and deliverables; assist in coordinating special initiatives, ensuring tasks are completed on time and to required standards.
Required Skills and Qualifications
  • Minimum 2.5-5 years of experience as an Executive Assistant or similar high-level administrative role, preferably in construction management or engineering.
  • Advanced skills in Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint.
  • Exceptional ability to manage multiple priorities, maintain detailed records, and uphold deadlines in a fast-paced environment.
  • Strong written and verbal communication abilities, with tact and professionalism required for client-facing correspondence.
  • Self-motivated, resourceful, and able to work with minimal supervision while maintaining alignment with executive priorities.
  • Proven track record of handling sensitive information with integrity and adherence to corporate confidentiality standards.
Benefits
  • Award-winning team environment
  • Competitive salary package
  • Ongoing training and development opportunities
Candidates Must Be
  • Results-driven professionals with a passion for delivering exceptional results
  • Strategic thinkers who can drive business growth and success
  • Ambitious individuals seeking new challenges and opportunities for growth

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