Bid Coordinator Specialist

2 weeks ago

Porac, Philippines beBeeEstimator Full time $12,000 - $18,000

Job Summary:

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We are seeking a detail-oriented and organized Bid Estimator Coordinator to support our estimating teams. As a highly proactive Bid Estimator Coordinator, you will be responsible for coordinating all aspects of the bid process.

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The ideal candidate will possess strong communication skills, proficiency in Microsoft Excel, and excellent organizational abilities.

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Key Responsibilities:

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  • Bid Package Management:
  • Coordinate and track bid proposals from initiation to submission
  • Ensure all estimate packages include vendor quotes, subcontractor bids, takeoffs, specifications, and scope clarifications
  • Organize files for executive review and maintain consistent folder structures
  • Sourcing and Tracking:
  • Solicit and track supplier and subcontractor pricing
  • Maintain and update a bid contact database with key partners
  • Documentation and Compliance:
  • Ensure all quotes are documented and properly saved for reference
  • Collaborate with HVAC and Plumbing estimators on bid deadlines and scheduling
  • Assist with Pinnacle software tracking and document management
  • Generate summary bid reports and maintain a bid calendar
  • Administrative Support:
  • Prepare and submit prequalification packages, bid bonds, and forms as required
  • Ensure bid records are saved and easily accessible for audit and historical review
  • Additional Requirements:
  • Prior remote work experience and self-management in a virtual setting
  • Familiarity with estimating tools (Pinnacle, PlanSwift, Bluebeam)
  • Prior experience supporting estimating, project management, or construction administration
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Requirements:

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  • Detailed and organized approach
  • Excellent written and verbal communication skills
  • Strong proficiency in Microsoft Excel
  • Prior experience in construction, engineering, or MEP industries
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