Supporting Business Growth as an Executive Assistant

2 weeks ago

Porac, Philippines beBeeExecutive Full time ₱1,500 - ₱2,000
Executive Assistant & Bookkeeper Opportunity

This is a remote position as an Executive Assistant with bookkeeping skills to become an integral part of our client's real estate operation. In this multifaceted role, you'll support executive leadership while also maintaining critical financial tracking for various construction and property management projects.

You'll gain valuable insight into the real estate industry while utilizing both your administrative talents and financial acumen. The ideal candidate will thrive in a fast-paced environment where accuracy, communication skills, and the ability to prioritize are essential.

Responsibilities
  • Manage Professional Calendars: Maintain professional calendars and schedules for two executives, ensuring efficient time management and coordination.
  • Financial Tracking: Track and monitor expenses across multiple ongoing construction and property management projects with meticulous attention to detail.
  • QuickBooks Data Entry: Perform thorough receipt analysis and accurate data entry into QuickBooks for proper financial tracking and reporting.
  • Maintenance Requests: Coordinate maintenance requests for existing properties by communicating effectively with pre-selected vendors.
  • Administrative Support: Serve as a key administrative point of contact, facilitating smooth operations between executives, vendors, and other stakeholders.
  • Documentation Management: Assist with organizing and maintaining digital and physical documentation related to properties and projects.
  • General Administrative Tasks: Provide general administrative support as needed to ensure operational efficiency.
Requirements
  • Industry Experience: Experience in real estate, property management, or construction industries.
  • QuickBooks Proficiency: Previous experience with QuickBooks is required.
  • Buildium Familiarity: Familiarity with Buildium property management software is not required but highly desired.
  • Client Management: Client management experience.
  • Bookkeeping Skills: Basic bookkeeping skills and understanding of financial record-keeping.
  • Organizational Abilities: Excellent organizational abilities with strong attention to detail.
  • Communication Skills: Outstanding written and verbal communication skills for professional vendor coordination.
  • Prioritization: Ability to manage multiple priorities in a fast-paced environment.
  • Self-Motivation: Self-motivated with a willingness to learn new systems and processes.
  • Los Angeles Time Zone: Ability to work full-time (40 hours per week) within the Los Angeles time zone.
About the Company

We're a thriving real estate investment and management company that's making its mark on the Los Angeles landscape This established firm owns multiple premium properties throughout the city and handles both construction projects and property management in-house. With a hands-on approach to business and a commitment to quality, we offer a dynamic, growth-oriented environment where your contributions will have a direct impact on day-to-day operations and long-term success.

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