HVAC Operations Coordinator

3 days ago

Pulong Santa Cruz, Calabarzon, Philippines beBeeExecutive Full time ₱78,000 - ₱84,000
Administrative Coordinator">

The ideal candidate will be responsible for managing administrative tasks, ensuring smooth operations, and providing exceptional customer service. Key responsibilities include handling work orders, change orders, submittals, RFIs, and RFPs.

This role requires a proactive attitude, excellent communication skills, and the ability to multitask efficiently. The candidate should be familiar with HVAC plans and specifications and effective in communicating with vendors for pricing and materials.

  • Key Responsibilities:
  • Job Coordination & Documentation:
    • Handle work orders, change orders, submittals, RFIs, and RFPs
  • Customer & Vendor Communication:
    • Communicate with clients, vendors, and contractors via email, phone, and WhatsApp
  • Project & Office Management:
    • Assist with bids/proposals, track equipment rentals, material purchases, and change orders
    • Maintain communication with on-site project managers
  • Compliance & Safety:
    • Assist with site-specific safety plans and ensure all regulatory paperwork is properly managed
  • Marketing & Social Media:
    • Help manage our online presence, customer engagement, and brand awareness
  • HVAC Plans & Vendor Pricing:
    • Review HVAC plans and specifications, pull necessary information to request pricing from vendors
    • Track all vendor estimates and submittals using Monday.com
  • PlanSwift & Estimating Support:
    • Utilize PlanSwift to review takeoffs, measure materials, and assist in preparing estimates

Qualifications:

  • Proven experience in HVAC, construction, or a related industry
  • Familiarity with HVAC plans and specifications and effective communication with vendors for pricing and materials
  • Proficiency in using Monday.com to track project progress, vendor estimates, and submittals
  • Proficient in PlanSwift for takeoffs and estimation support
  • Strong organizational and time management skills, with the ability to handle multiple priorities in a fast-paced environment
  • Excellent verbal and written communication skills
  • Proactive, adaptable, and able to anticipate company needs
  • Proficiency in Gmail, Google Sheets, Google Docs, Monday.com, WhatsApp, PlanSwift, and RingCentral

Preferred Skills:

  • Experience with other project management and communication tools
  • Knowledge of compliance and safety regulations in the HVAC industry
  • Strong problem-solving skills and ability to work independently
  • Ability to manage social media platforms and contribute to marketing efforts

Benefits:

  • Opportunity to work in a dynamic and growing industry
  • Chance to develop skills and expertise in HVAC administration
  • Collaborative work environment with experienced professionals

  • HVAC Technician

    1 week ago

    Pulong Santa Cruz, Calabarzon, Philippines Sodexo Full time ₱500,000 - ₱1,000,000 per year

    About the role Sodexo On-Site Services Philippines, Inc. is seeking a skilled HVAC Technician to join our team in Balibago, Sta. Rosa, Laguna. As a full-time HVAC Technician, you will be responsible for the installation, maintenance, and repair of various heating, ventilation, and air conditioning systems. This critical role ensures the efficient and...

  • Mechanical Engineer

    1 week ago

    Pulong Santa Cruz, Calabarzon, Philippines Resonanz TG Inc. Full time ₱23,000 - ₱25,000 per year

    We are looking for a detail-oriented and proactive Mechanical Engineer to join our team. The successful candidate will be responsible for overseeing the installation, operation, and maintenance of mechanical systems, with a strong focus on Airconditioning and HVAC. He/She will coordinate with clients, contractors, and internal teams to ensure that projects...

  • Operations Coordinator

    3 days ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeOperations Full time ₱300,000 - ₱400,000

    Job DescriptionWe are seeking a detail-oriented Operations Coordinator to support our goal of offering cutting-edge products and excellent customer service.This role involves reviewing security documents, maintaining detailed records, and communicating with external parties to ensure proper filing. The ideal candidate will have experience in financial...

  • Operations Coordinator

    3 days ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeScheduler Full time ₱1,600,000 - ₱2,800,000

    This is a fully remote role requiring early starts.About the JobAs the Operations Coordinator, you will oversee the inspection project pipeline and schedule inspections across various sites for multiple industries. This position coordinates and optimizes project timelines to ensure timely execution and operational efficiency, maintaining data integrity in...

  • Operational Coordinator

    3 days ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeProject Full time ₱4,000,000 - ₱6,000,000

    Operations & Project Management RoleWe seek a highly skilled coordinator to manage client communications, including inquiries, project updates and scheduling. This role requires coordination of supplier and material procurement, price book maintenance, and job scheduling in advance.Key Responsibilities:Manage all client interactions across email, phone and...

  • Financial Operations Coordinator

    3 days ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeAccounting Full time $40,000 - $50,000

    Job Title: Financial Operations CoordinatorJob Description:We are seeking a highly skilled Financial Operations Coordinator to manage daily accounting operations, including reconciliations, payables, and receivables. The ideal candidate will have strong analytical skills and attention to detail, with the ability to work accurately and efficiently under...

  • Travel Operations Coordinator

    3 days ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeTravelOperations Full time $150,000 - $190,000

    Job Title:We are seeking a seasoned professional to take on the role of Travel Operations Coordinator.

  • Healthcare Operations Coordinator

    3 days ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeMember Full time ₱600,000 - ₱900,000

    Job DescriptionAbout UsWe have reimagined rehabilitation to make it inspiring, convenient and life-saving. Our remote program enables patients to complete therapy from anywhere.Our team consists of clinicians, data scientists, mathematicians and entrepreneurs who apply technology and data to transform lives.You're a detail-oriented professional who excels in...

  • Business Operations Coordinator

    3 days ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeAdministrative Full time ₱900,000 - ₱1,200,000

    Job OpportunityThe Operations Executive Assistant position is a critical role in supporting the daily operations and management activities of our organization. You will collaborate closely with senior executives to streamline processes, manage schedules, and coordinate various operational tasks to ensure smooth functioning.Main Responsibilities:Provide...

  • Financial Operations Coordinator

    3 days ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeAccounting Full time ₱350,000 - ₱500,000

    Job Title:Financial Operations CoordinatorDescription:The Financial Operations Coordinator plays a pivotal role in delivering exceptional financial services to clients by ensuring accurate, timely, and efficient full-service accounting.Key Responsibilities:Process bank feeds, reconciliations, and credit card transactions for multiple clients.Assist with...