Operations Coordinator

16 hours ago

Pulong Santa Cruz, Calabarzon, Philippines beBeeScheduler Full time ₱1,600,000 - ₱2,800,000

This is a fully remote role requiring early starts.

About the Job

As the Operations Coordinator, you will oversee the inspection project pipeline and schedule inspections across various sites for multiple industries. This position coordinates and optimizes project timelines to ensure timely execution and operational efficiency, maintaining data integrity in scheduling systems.

Responsibilities
  • Schedule Management: Manage the project pipeline for site inspections, aligning timelines and resource allocations with project requirements and client expectations.
  • Create summaries of sites, assignments, and deadlines.
  • Assist with maintaining upcoming scan lists.
  • Gather missing data requirements for upcoming scans, working with ambiguous information.
  • Maintain time estimates and other relevant information for upcoming tasks, understanding the different types of tasks and how their time estimates may change over time.
  • Distribute tasks among sub-teams based on team availability and skillset distribution.
    • Cross-Team Collaboration: Communicate with internal teams to resolve gaps in data, delays, or scheduling conflicts, ensuring smooth operations and transparency in project workflows.
    • Inform relevant team members to retrieve missing data requirements (e.g., as-builts).
    • Maintain tracking sheets used for capacity management and other purposes.
      • Problem Solving: Diagnose and troubleshoot scheduling or production issues, adjusting schedules and workflows to accommodate unforeseen changes such as weather or equipment delays.
      • Provide input to improve operational processes based on problems encountered.

All other duties as assigned.

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