Construction Industry Administrative Support Specialist

2 days ago

Quezon City, National Capital Region, Philippines beBeeAdministrative Full time ₱10,620 - ₱17,810
Executive Assistant Job Summary

Seeking an experienced and organized Executive Assistant to support our leadership team.

Duties and Responsibilities:
  • Manage executive calendars, scheduling meetings, appointments, and travel arrangements efficiently.
  • Prepare and edit correspondence, reports, and presentations specific to construction projects, ensuring accuracy and attention to detail.
  • Handle confidential information with discretion, maintaining confidentiality and upholding industry regulations.
  • Assist in organizing and maintaining project documentation, contracts, and permits, guaranteeing seamless workflow.
  • Coordinate communication between executives, clients, subcontractors, and on-site teams, fostering effective collaboration.
  • Monitor project timelines and deliverables, providing timely updates to executives as needed.
  • Conduct research related to construction materials, vendors, and industry best practices, staying informed and up-to-date.
  • Manage expense reports and assist in budget tracking for construction projects, ensuring transparency and accountability.
  • Organize and maintain the executive's filing system, both electronic and physical, optimizing productivity.
Qualifications:
  • Minimum 3 years experience as an Executive Assistant to C-levels (CEO, COO etc).
  • Bachelor's degree in Business Administration or related field preferred.
  • At least 3 years experience as an executive assistant or in a similar administrative role.
  • Familiarity with the construction industry and its operations highly desirable.
  • Strong organizational and time-management skills, with ability to prioritize tasks effectively.
  • Excellent English communication skills, with ability to articulate complex ideas clearly.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with project management software.
  • Ability to work independently and handle multiple tasks with a high degree of accuracy, demonstrating self-motivation and discipline.
  • High attention to detail and problem-solving skills, with ability to think critically and creatively.

Benefits: Competitive salary and benefits package, opportunities for professional growth and development, and a dynamic work environment that fosters collaboration and innovation.

What We Offer: A comprehensive benefits package, including health insurance, retirement plan, and paid time off. Opportunities for career advancement and professional development, including training and education assistance.

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