Construction Industry Executive Assistant

23 hours ago

Caloocan City, National Capital Region, Philippines beBeeAdministrative Full time ₱5,310 - ₱17,460

Job Opportunity:

We are seeking a skilled and experienced Executive Assistant with a background in the construction industry.

Duties and Responsibilities:

  • Coordinate executive schedules, including meetings, appointments, and travel arrangements.
  • Prepare and edit correspondence, reports, and presentations related to construction projects.
  • Manage confidential information while ensuring compliance with industry regulations.
  • Assist in organizing and maintaining project documentation, contracts, and permits.
  • Facilitate communication between executives, clients, subcontractors, and on-site teams.
  • Monitor project timelines and deliverables, providing updates to executives as needed.
  • Conduct research on construction materials, vendors, and industry best practices.
  • Manage expense reports and assist with budget tracking for construction projects.
  • Maintain the executive's filing system, both electronic and physical.
  • Perform administrative tasks to support the executive team.

Requirements:

  • Minimum 3 years of experience as an Executive Assistant to C-levels (CEO, COO, etc).
  • Bachelor's degree in Business Administration or related field preferred.
  • Familiarity with the construction industry and its operations is highly desirable.
  • Strong organizational and time-management skills.
  • Excellent English communication skills: reading, writing, and speaking.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with project management software.

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