Senior Operations Coordinator

1 day ago

Cavite City, Calabarzon, Philippines beBeeProject Full time ₱7,200 - ₱7,800

We are seeking a highly organized and detail-oriented Project Manager to oversee key operational tasks, including tendering and procurement, billing/invoicing, content writing, proofreading, and administration.

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  • Manage the end-to-end tendering process, including preparing bid documents and reviewing proposals
  • Source, negotiate, and finalize supplier contracts to optimize cost-effectiveness and quality
  • Ensure compliance with procurement policies and regulations

Billing & Invoicing:

  • Oversee the preparation and processing of invoices, ensuring accuracy and timely submission
  • Monitor payments, reconcile financial records, and coordinate with stakeholders for billing-related issues
  • Ensure adherence to financial policies and industry regulations

Content Writing & Proofreading:

  • Draft and edit reports, proposals, and other key business documents
  • Review and proofread materials to ensure clarity, accuracy, and consistency
  • Maintain a professional and compelling tone across all written communication

Administration:

  • Handle day-to-day project management tasks, including scheduling, coordinating meetings, and maintaining documentation
  • Track project progress and ensure alignment with organizational goals
  • Assist in general administrative functions to enhance workflow efficiency

The ideal candidate will be responsible for ensuring seamless project execution, maintaining compliance with procurement standards, and supporting document accuracy and quality.

Required Skills and Qualifications:
  • Education: Bachelor's degree in Business Administration, Project Management, Finance, or a related field
  • Experience: Minimum of 3-5 years of experience in project management, procurement, billing/invoicing, or a similar role
  • Technical Skills: Proficiency in SAP Ariba, Excel, or relevant project management software
  • Communication Skills: Strong writing and editing abilities with an eye for detail
  • Analytical Skills: Ability to assess tender proposals, negotiate contracts, and manage financial processes
  • Organizational Skills: Excellent time management, ability to multitask, and attention to detail
Preferred Qualifications:
  • Experience in handling large-scale procurement and financial documentation
  • Familiarity with compliance regulations related to tendering and invoicing
  • Strong interpersonal skills to collaborate with internal and external stakeholders
Employment Type:
  • Full-time
Job Function:
  • Project Management and Information Technology

This is a mid-senior level position that requires strong leadership skills, technical expertise, and excellent communication abilities.

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