Operations Coordinator

1 day ago

Cavite City, Calabarzon, Philippines beBeeAdministrative Full time ₱12,000 - ₱16,800
Business Operations Specialist Role

This is a full-time position that involves managing all client communications, coordinating between teams, and handling administrative tasks. The ideal candidate should have strong experience with construction or trades industry administrative processes and proficiency with accounting software.

The successful candidate will be responsible for managing email and calendar systems, filtering communications and flagging only items requiring owner attention. They will also oversee compliance management including build pass, WHS documentation, and ensuring all job documents are properly maintained.

Key Responsibilities
  • Manage client communications with 24-hour response times and proactive follow-ups to eliminate missed opportunities
  • Coordinate between office, field teams, and subcontractors to ensure clear communication channels and updated job requirements
  • Handle comprehensive administrative tasks including data entry, invoice processing, and maintaining organized job documentation
  • Oversee compliance management including build pass, WHS documentation, and ensuring all job documents are properly maintained

Requirements

  • Strong experience with construction or trades industry administrative processes
  • Proficiency with accounting software (Xero experience preferred) and construction management tools
  • Excellent written and verbal communication skills with ability to interact professionally with clients and team members
  • Experience with compliance documentation and understanding of WHS requirements in construction
  • Strong organizational skills with ability to manage multiple projects and deadlines simultaneously
Perks
  • HMO Coverage for eligible locations
  • Permanent work from home
  • Immediate hiring

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