Operations Coordinator

21 hours ago

Cavite City, Calabarzon, Philippines beBeeOperations Full time ₱900,000 - ₱1,200,000
Operations Coordinator

This role provides crucial financial and operational support to our global payroll team. The Operations Coordinator ensures accurate budget tracking, vendor payment processing, and financial variance resolution, while also contributing to team-wide operations such as meeting coordination and presentation preparation.

SUCCESS IN THIS POSITION REQUIRES THE ABILITY TO COMMUNICATE EFFECTIVELY, ADAPT TO DIFFERENT AUDIENCES, AND COLLABORATE WITH INDIVIDUALS FROM DIVERSE CULTURAL BACKGROUNDS.

This is an ideal opportunity for early-career professionals seeking broad exposure to business operations, finance, and team coordination within a global enterprise.

Key Responsibilities:
  • Budget Monitoring & Analysis:
    • Compare monthly budget versus actuals and identify key discrepancies
    • Partner with Finance Business Partners and Accounting to investigate and explain variances
    • Assist in preparing variance commentary and reporting for leadership review
  • Vendor Purchase Orders & Invoice Management:
    • Create and maintain purchase orders for payroll vendors
    • Code and submit vendor invoices to Source-to-Pay (A/P) for processing
    • Track invoice and purchase order status
  • Vendor & Stakeholder Support:
    • Act as the first point of contact for payroll vendors regarding payment status inquiries
    • Liaise with Finance, Accounting, and other internal stakeholders to resolve payment or charge-related issues
  • Financial Research & Problem-Solving:
    • Investigate department charges that appear out of scope or misaligned with budget expectations
    • Analyze data and propose solutions, demonstrating sound judgment and critical thinking
    • Support ad-hoc financial and operational projects as assigned by the Director
  • Team & Presentation Support:
    • Coordinate logistics for meetings, including agenda preparation, scheduling, and follow-up actions
    • Assist with the creation and formatting of reports, presentations, and executive-level materials

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