Financial Administrator

4 days ago

Quezon City, National Capital Region, Philippines ROMAN CATHOLIC BISHOP OF NOVALICHES EDUCATIONAL SYSTEM,INC Full time

**Job Summary:**

The Financial Administrator is responsible for overseeing the financial operations of the school, ensuring efficient management and accurate record-keeping. This role involves supervision of accounting personnel, maintenance staff, and security personnel.

**Key Responsibilities:**

  • Implementing financial policies and disseminating them to all personnel, suppliers, and service providers.
  • Administering financial resources efficiently and maintaining accurate records.
  • Supervising the maintenance of books of accounts and taking custody of important business documents.
  • Preparing and submitting financial statements and reports as required by the RCBNES Auditor, Vice Director for Finance, Superintendent-Director, and government agencies.
  • Maintaining computerized accounting systems and supervising internal controls over purchases, disbursements, revenues, inventories, acquisitions, disposal, and movement of physical assets.
  • Establishing an effective system for assessing fees, payment, and issuing examination permits.
  • Recommending salaries and wages for employees in coordination with the Principal and forwarding these recommendations to the Superintendent-Director for approval.
  • Establishing a system for requisitioning and supervising the release of loans approved by the Superintendent-Director.
  • Supervising the preparation and signing of reports and payments of the school's obligations to government and non-government institutions.
  • Verifying vouchers and forwarding them for verification by the Vice Director for Finance and approval by the Superintendent-Director for disbursements.
  • Preparing the consolidated annual budget for the Board of Trustees' approval and providing periodic updates on budget performance.
  • Organizing budget hearings with relevant departments.
  • Augmenting school funds through income-generating projects.
  • Leading personnel in the Finance Office and ensuring they discharge their duties faithfully and accurately.
  • Reviewing and checking discounts, scholarships, and finance services.
  • Evaluating the effectiveness of implementing existing finance policies, systems, and procedures and suggesting possible changes or innovations.
  • Staying up-to-date on laws and government directives related to labor, tax, and financial matters.
  • In coordination with the Principal, recommending major improvements and repairs to the physical plant.
  • Making recommendations on fund management and investment to the Superintendent-Director in accordance with the Board of Trustees' directives and expert advice.
  • Managing payroll and other disbursements related to school employees and properly accounting for these transactions.
  • Providing suitable supplies and equipment within budget limitations for teaching and service departments.
  • Ensuring prompt and accurate dissemination of students' account statements.
  • Being responsible for all physical properties belonging to the school and maintaining an accurate inventory thereof.
  • Securing funds, securities, deeds, instruments, and valuable properties in a safe place.

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