Virtual Remote Administrative Support Specialist

18 hours ago

Caloocan City, National Capital Region, Philippines beBeeAdministrative Full time ₱40,000 - ₱45,000
Remote Administrative Assistant Job

We are seeking a highly organized and detail-oriented Administrative Assistant to work remotely with our team. As an Administrative Assistant, you will be responsible for handling various administrative tasks, including processing mail, managing vendor orders, tracking production schedules, and maintaining accurate records.

The ideal candidate will have exceptional communication skills, be able to multitask efficiently, and prioritize responsibilities in a fast-paced environment. You will also need to maintain accuracy and consistency in all administrative and operational tasks.

Key Responsibilities:
  • Process, sort, and route incoming and outgoing mail
  • Provide excellent customer service and demonstrate strong interpersonal skills
  • Sort and distribute vendor invoices to the billing and accounts payable departments as necessary
  • Order and manage inventory; receive and forward documentation and appropriate information to the ASB inventory/sales support team for receipt completion
  • Order follow-up with vendors to verify order receipt to meet client's delivery timeline
  • Track order from production schedule to delivery date of product(s), through the use of a workflow management system
  • Manage backorder processes, including identification of backorders and replacement with a comparable product
  • Manage and take action to reduce accounts receivable aging
  • Assist clients with administrative duties
  • Create and update records, ensuring accuracy and validity of information
  • Create, maintain, and enter information into databases
  • Perform ad-hoc duties as assigned
Requirements:
  • College degree in Marketing, Business Administration, or a related field
  • 3–5 years experience in Customer Service, Data Entry, Administrative Assistance, or similar roles
  • Excellent spoken and written English communication skills
  • Ability to work U.S. EST hours (graveyard shift in PH time)
  • Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and Google Suite (Sheets, Gmail, etc.)
  • Ability to quickly learn company-specific systems
Benefits:
  • Industry-leading salary packages
  • Permanent remote work setup
  • Company equipment provided
  • Internet stipends upon regularization
  • HMO Coverage
  • PTO credits and service incentive leaves
  • Major spring and winter company live events
  • Monthly employee appreciation virtual events
  • Company-provided career skills training courses
  • A company culture focused on your personal and professional growth

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