High-Level Administrative Support Specialist

1 day ago

Pasay, National Capital Region, Philippines beBeeAdministrative Full time $5,600
Job Description

A highly skilled administrative professional is required to provide high-level support to a senior executive. The ideal candidate will have excellent organizational and communication skills, with the ability to work independently in a fast-paced remote environment.

Key Responsibilities:
  • Manage the executive's calendar and emails, prioritizing and responding to routine inquiries.
  • Assist with travel arrangements and meeting bookings.
  • Manage task lists, deadlines, and send timely reminders for meetings and deliverables.
Document Digitization & Management:
  • Digitize hard-copy documents and set up a document management system using SharePoint.
  • Maintain digital filing systems for quick, secure, and easy access to information.
Communication & Representation:
  • Serve as a professional point of contact, communicating clearly with both internal staff and external clients or contractors.
  • Make and receive phone calls on behalf of the executive.
  • Draft and respond to correspondence, ensuring sensitivity to local market nuances in English and French.
Coordination & Follow-Up:
  • Coordinate with staff and third parties to ensure seamless project and task execution.
  • Track open items, follow up on pending issues, and provide regular status updates to the executive.
Technology & Adaptability:
  • Utilize Microsoft Office Suite (Outlook, Teams, SharePoint) and adapt quickly to new tools or processes as needed.
Requirements:
  • Minimum 2 years experience as an Executive Assistant or in a similar high-level administrative role.
  • Fluency in both English and French (written and spoken).
  • Proven experience managing calendars, emails, and documents for senior executives.
  • Strong proficiency with Microsoft Office Suite (Outlook, Teams, SharePoint).
  • Comfortable and professional handling phone communications.
Benefits:
  • Remote work arrangement with a quiet workspace at home.
  • Competitive hourly rate.
  • Opportunity to work with a senior executive and contribute to the organization's success.
What We Offer:
  • Professional development opportunities.
  • Flexible working hours.
  • Recognition and rewards for outstanding performance.

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