High-Level Administrative Support Specialist

2 days ago

Pasay, National Capital Region, Philippines beBeeAdministrative Full time $880 - $1,455

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Job Description:

We are looking for an experienced Executive Assistant to join our team. As an Executive Assistant, you will be responsible for providing high-level administrative support to senior management. Your primary focus will be on creating and sending statements or invoices, tracking payments, and recording company expenses.

  1. Create and send financial documents, track payments, and record expenses in a timely manner.
  2. Gather data on industry trends and best practices, and prepare reports for comparative analysis.
  3. Store and organize documents and files in a secure and accessible location.
  4. Enter data into CRM systems and manage customer information.
  5. Research products and services, and make purchases as needed.
  6. Monitor projects, communicate with team members, and maintain company data.
  7. Coordinate calendars, prevent scheduling conflicts, and ensure clients are prepared for meetings.
  8. Prepare itineraries, book travel arrangements, and handle correspondence.
  9. Respond to emails, follow up on correspondence, and maintain a clean inbox.
  10. Compile data and create reports for presentations and meetings.
Required Skills and Qualifications:
  • Minimum of 3 years of experience as an Executive Assistant to C-level executives.
  • Bachelor's degree or equivalent certification.
  • Excellent communication skills, both written and verbal.
  • Solid organizational and time management skills.
  • Tech savvy and familiar with current technologies.
  • Experience with word-processing software and spreadsheets.
  • Knowledge of online calendars and scheduling.
  • Proactive attitude and willingness to learn.
Benefits:
  • Health insurance (HMO).
  • Performance incentives.
  • Job security and stability.
  • Paid training.
  • Inclusive culture.
  • Upskilling opportunities.
  • Remote work arrangement.
  • Exceptionally supportive team.
  • Career growth opportunities.
  • Friendly work environment.
Schedule:

20-40 hours per week, US work hours.

Location:

This is a remote job.

The salary package includes a competitive hourly rate, which may vary based on experience. Please note that only qualified candidates will be invited to take the assessment and scheduled for an interview. We appreciate your interest in our company and look forward to reviewing your application.

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