Financial Operations Coordinator

7 days ago

Dasmariñas, Calabarzon, Philippines beBeeFinance Full time $50,000 - $70,000

About this role

Our organization is a global creative agency specializing in sustainable merchandise. Our team partners with enterprise-level companies to design and brand merchandise at scale, while managing seasonal and long-term e-commerce stores, fulfillment projects, uniform programs, and large-volume retail initiatives.

This role will oversee prepayments, vendor payments, and credit card expenses within the company. The Finance Admin will collaborate closely with the production team to ensure timely payments as orders progress. This position will also categorize credit card expenses, assist with employee reimbursements, and support the Accounts Payable team to ensure accurate bill processing in QuickBooks Online.

We are seeking an experienced professional who can work independently and collaboratively to manage financial operations across various departments. A strong understanding of credit card expense management and vendor payments is essential for this role.

The ideal candidate will have 1+ years of experience in finance or accounting roles and proficiency in QuickBooks Online or similar accounting software. If you have a passion for finance and a keen eye for detail, this may be the perfect opportunity for you.

  • Work closely with the production team to ensure prepayments are made on time as orders progress.
  • Categorize credit card expenses in QuickBooks Online.
  • Process and track vendor prepayments in accordance with production schedules.
  • Assist with employee expense reports and reimbursements, ensuring accuracy and compliance.
  • Ensure all bills are submitted to the Accounts Payable team for timely entry into QBO.
  • Monitor and follow up on credit card expenses and approvals for timely processing.
  • Collaborate with finance team members to maintain accurate financial records.

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