Administrative Coordinator for Architecture Support

1 week ago

Hagonoy, Central Luzon, Philippines beBeeArchitectural Full time $6,300 - $8,400
Job Title: Architectural Manager Assistant

We are seeking a highly organized and proactive assistant to support an architecture manager with daily administrative and coordination tasks.

  • This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities.
Responsibilities:
  • Sort and prioritize emails, draft responses, and flag urgent messages
  • Open and organize tasks for the architecture manager
  • Maintain task management systems and follow up on pending items
  • Schedule meetings, manage calendars, and coordinate project timelines
  • Handle basic document organization and report preparation
  • Ensure efficient workflow by assisting in administrative duties as needed
Required Skills and Qualifications:
  • Qualifications:
    • A minimum of 3 years of experience as an executive assistant, project coordinator, or similar administrative role, preferably in architecture or construction
    • Strong organizational and time management skills
    • Excellent English communication skills (both written and verbal)
    • Experience with email management and task management software
    • Proficiency in Microsoft Office (Word, Excel) and Google Suite (Docs, Sheets)
    • Ability to handle confidential information with discretion
  • Preferred Qualifications:
    • Familiarity with architectural terminology and workflows
    • Experience using ClickUp, Monday.com, Asana, Trello, or similar task management software
    • Background in architecture, construction, or a related industry is a plus
Benefits:
  • Full-time schedule from 9 AM - 5 PM EST
  • Work from home

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