Executive Workflow Coordinator

2 days ago

Pulong Santa Cruz, Calabarzon, Philippines beBeeOperations Full time ₱2,088,854 - ₱2,469,670
Job Title: Operations Manager

We are seeking a highly organized and systems-driven professional to oversee the day-to-day execution of workflows, team coordination, and administrative functions within our organization. This role ensures campaigns are delivered on time, task boards are consistently updated, and departmental performance runs smoothly.

Key Responsibilities:

  1. Department G Workflow Management
    • Oversee day-to-day operations and ensure completion of all assigned tasks
    • Maintain and implement operational SOPs for task execution and campaign support
    • Monitor and update project management tools to track ongoing activities and deadlines
    • Identify and resolve blockers that delay task execution
  2. Team Leadership G Oversight
    • Supervise and mentor team members, including Leads Team Leaders, Coordinators, and Assistants
    • Assign daily workloads, monitor completion rates, and track attendance
    • Lead onboarding and training for new team members
    • Conduct performance check-ins and submit evaluations as required
  3. Cross-Department Coordination
    • Collaborate with teams to ensure timely task handoffs
    • Facilitate communication flow between departments for campaign-related deliverables
    • Flag operational concerns or task delays to the appropriate manager as needed
  4. Administrative Oversight G Reporting
    • Verify payroll data such as attendance, deliverable completion, and daily check-ins
    • Maintain department calendars, trackers, and communication logs
    • Provide weekly operations updates and report on team task completion rates
    • Ensure compliance with internal SOPs, security protocols, and documentation practices
Requirements:
  • At least 3–5 years in a managerial role, preferably in lead generation, digital marketing, or operations
  • Previous experience managing a remote team, especially in a digital or marketing setting
  • Experience working cross-functionally with marketing, content, and executive teams
  • Familiarity with lead generation and campaign-based workflows is beneficial
Technical Requirements:
  • Strong familiarity with project management tools (e.g., Trello, Asana, ClickUp)
  • Proficiency in Google Workspace (Sheets, Docs, Drive)
  • Excellent written and verbal communication skills in English
  • Exceptional organizational, leadership, and time management skills

  • Chief Workflow Coordinator

    2 days ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeProjectManagement Full time ₱900,000 - ₱1,200,000

    Project Manager Role Summary:A highly organized and motivated professional is needed to manage workflows, client communication, and project status reviews.Key Responsibilities:Convert existing open files into structured projects with clear milestones, deliverables, timelines, and deadlinesBuild and maintain internal documentation for project status...

  • Executive Operations Coordinator

    6 days ago

    Pulong Santa Cruz, Calabarzon, Philippines Rocket Station Full time $70,000 - $120,000 per year

    Key Responsibilities:Manage multiple complex calendars, ensuring seamless coordination of meetings, travel, and deadlines across time zones.Own and maintain email and communication workflows, including drafting responses, flagging priorities, and managing follow-ups.Conduct independent research and analysis to support executive decision-making without...

  • Senior Executive Coordinator

    2 days ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeCoordinators Full time ₱250,000 - ₱400,000

    Job OverviewThis is an exciting opportunity to work as a highly skilled and organized professional responsible for providing exceptional support to senior-level executives.The ideal candidate will have excellent communication skills, be able to multitask with ease, and possess a high level of attention to detail. They will be responsible for managing complex...

  • Automation Workflow Architect

    2 days ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeProcess Full time ₱5,000,000 - ₱7,500,000

    Job Title:">Automation Workflow Architect"> About the Role: We are seeking a highly skilled Automation Workflow Architect to join our team. As an Automation Workflow Architect, you will be responsible for designing and implementing automated workflows to improve operational efficiency and streamline business processes. Your primary focus will be on building...

  • Executive Team Assistant

    2 days ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeProductivity Full time ₱300,000 - ₱450,000

    Highly skilled professionals are sought after to fill a vital role supporting senior-level executives and teams. This position involves automating workflows, managing records, and leveraging productivity tools to streamline operations.Key Responsibilities:Efficiently manage and maintain accurate recordsSupport workflow automation utilizing cutting-edge tools...

  • Executive Assistant

    2 days ago

    Pulong Santa Cruz, Calabarzon, Philippines Pearl Full time

    About Pearl TalentPearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They're looking for the sharpest, hungriest candidates who they can consistently promote and work with over...

  • Executive Support Specialist

    2 days ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeOpportunity Full time ₱180,000 - ₱250,000

    Job Title: Executive Support Specialist">The role of the Executive Support Specialist is a vital part of our Operations team, and we are looking for someone who can bring innovation and structure to a fast-paced environment. The ideal candidate will be resourceful, tech-savvy, and thrive on solving complex problems.">Responsibilities:">Process Optimization:...

  • Operations Coordinator

    2 days ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeScheduler Full time ₱1,600,000 - ₱2,800,000

    This is a fully remote role requiring early starts.About the JobAs the Operations Coordinator, you will oversee the inspection project pipeline and schedule inspections across various sites for multiple industries. This position coordinates and optimizes project timelines to ensure timely execution and operational efficiency, maintaining data integrity in...

  • Proptech Marketing Coordinator

    22 hours ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeMarketing Full time $60,000 - $75,000

    Marketing Operations ManagerThis role is responsible for executing comprehensive marketing operations and event coordination across a proptech SaaS portfolio.Key Responsibilities:Develop and execute marketing campaign setup, including content scheduling, performance tracking, and tactical coordination.Evaluate sponsorship opportunities for trade shows and...

  • Business Operations Coordinator

    2 days ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeAdministrative Full time ₱900,000 - ₱1,200,000

    Job OpportunityThe Operations Executive Assistant position is a critical role in supporting the daily operations and management activities of our organization. You will collaborate closely with senior executives to streamline processes, manage schedules, and coordinate various operational tasks to ensure smooth functioning.Main Responsibilities:Provide...