Executive Operations Coordinator

22 hours ago

Pulong Santa Cruz, Calabarzon, Philippines Rocket Station Full time $70,000 - $120,000 per year

Key Responsibilities:

  • Manage multiple complex calendars, ensuring seamless coordination of meetings, travel, and deadlines across time zones.
  • Own and maintain email and communication workflows, including drafting responses, flagging priorities, and managing follow-ups.
  • Conduct independent research and analysis to support executive decision-making without requiring step-by-step instructions.
  • Prepare presentations, documents, and reports, often anticipating needs before requests are made.
  • Master the executive's preferences, systems, and work rhythms to ensure smooth daily operations.
  • Coordinate cross-functional communications, track action items, and follow up on deliverables with internal and external stakeholders.
  • Represent the executive professionally in all interactions—written and verbal.
  • Maintain strict confidentiality and professionalism at all times.

Qualifications:

  • 3+ years of experience supporting C-level executives, entrepreneurs, or high-profile business leaders.
  • Exceptional written and spoken English communication skills.
  • Strong organizational skills with the ability to manage competing priorities and timelines.
  • Self-motivated and resourceful with a demonstrated ability to work independently.
  • Proficiency in productivity and collaboration tools (Google Workspace, Slack, Zoom, project management software.)

  • High emotional intelligence and the ability to adapt communication styles based on personality and context.

  • Prior experience supporting U.S.-based clients, particularly founders, influencers, or executives.

  • Familiarity with CRMs such as HubSpot, project tools such as Notion or Asana.
  • Background in project coordination, digital marketing, events, or business operations.

System Requirements:

  • Main Computer Processor: at least i3 8th gen or i5 6th gen (quad-core) or higher
  • Back-up Computer Processor: at least dual-core or higher
  • Computer Memory/RAM: at least 8 GB (for both primary and back-up computers)
  • Operating System: at least Windows 10 64-bit

Internet Speed:

  • Primary Connection: at least 10 Mbps wired (10 Mbps and above preferred)
  • Back-up Connection: at least 5 Mbps

  • Manufacturing Operations Manager

    3 days ago

    Pulong Santa Cruz, Calabarzon, Philippines Optimus Executive Search Solutions Inc. Full time $90,000 - $120,000 per year

    A leading and rapidly growing company in the pharmaceutical and food manufacturing sector is seeking a Senior Manufacturing Operations Leader to oversee and elevate its large-scale production environment.This is a high-impact leadership role with the opportunity to shape operations at a strategic and organizational level.Location: Nueva...

  • Fleet Operations Coordinator

    3 days ago

    Pulong Santa Cruz, Calabarzon, Philippines San Miguel Logistics Full time ₱500,000 - ₱1,000,000 per year

    Qualifications Graduate of any 4-year course At least two (2) years actual work experience in logistics operations (FMCG companies) With good communication skills (oral and written). With good interpersonal relating skills. Proficient in MS Office (Word, Excel and PowerPoint). Duties & Responsibilities Maximize Fleet Utilization...

  • Telesales/Sales Coordinator

    3 days ago

    Pulong Santa Cruz, Calabarzon, Philippines Hamburg Trading Corporation Full time ₱204,000 per year

    Job Responsibilities:> Telesales Function:Outbound/Inbound call promotionAnswer thru call or email inquiries, concerns and price query for assigned accountsSearch thru web equivalent items or specifications of client requirementsSubmit quotations thru emailMonitor and ensure achievement of sales target and target project amountFollow up with client overdue...

  • Operations and Marketing Staff

    3 days ago

    Pulong Santa Cruz, Calabarzon, Philippines Crown Central Properties Corporation Full time ₱104,000 - ₱130,878 per year

    Operations/Marketing Staff – Full Time PositionsAvailable Positions: Two (2)Qualifications· Bachelor's degree in any 4-year college course in business, management or marketing; having marketing skills is an advantage;· Excellent verbal and written communication skills (English preferred)· Computer-literate; proficient in Microsoft Office applications·...

  • Channel Business Executive

    6 days ago

    Pulong Santa Cruz, Calabarzon, Philippines Nestlé SA Full time

    Channel Business Executive - South LuzonMain Purpose of JobManages OOH (Out of Home) Channel in assigned area to achieve sustainable and profitable growth with key customers.Key ResponsibilitiesDevelop total HORECA Multi-Channel Business and achievement of sales targets by identifying business opportunities in the assigned areaCreate and execute Customer...

  • Area Sales Executive

    3 days ago

    Pulong Santa Cruz, Calabarzon, Philippines Sterling Pacific Ventures Corporation Full time $40,000 - $60,000 per year

    An Area Sales Executive must know how to drive sales growth within a specific geographic region. To engage in developing sales strategies, managing client relationships, identifying new business opportunities, and ensuring customer satisfaction to meet revenue targets. Collaborate with the Sales Team to develop, execute, and meet operational strategies that...

  • Executive Development Program

    7 days ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeLeadership Full time ₱250,000 - ₱500,000

    Management Trainee RoleThe Management Trainee is responsible for the effective execution of food safety and cleanliness programs across assigned areas. This includes ensuring compliance with established protocols, maintaining a clean and safe environment, and implementing measures to prevent contamination.Ensuring day-to-day operations are optimized to...

  • Multichannel Business Executive

    6 days ago

    Pulong Santa Cruz, Calabarzon, Philippines beBeeCustomer Full time ₱800,000 - ₱1,200,000

    Channel Business ManagerDevelop a comprehensive multi-channel business strategy to drive growth and profitability in assigned areas.Key ResponsibilitiesIdentify business opportunities and develop plans to achieve sales targets through effective territory management, customer development, and solutions selling.Create and execute customized growth plans for...

  • Production Operator

    3 days ago

    Pulong Santa Cruz, Calabarzon, Philippines Sterling Pacific Ventures Corporation Full time $40,000 - $60,000 per year

    A Production Operator | Team Leader set up the production equipment and supplies before executing the job orders. Operate equipment safely and effectively for production processing. Ensure that equipment is maintained in good and safe working condition.DUTIES AND RESPONSIBILITIES:Inspect equipment to identify any replacements, malfunctions, and...

  • Production Operator

    3 days ago

    Pulong Santa Cruz, Calabarzon, Philippines Sterling Pacific Ventures Corporation Full time ₱30,000 - ₱50,000 per year

    A Production Operator set up the production equipment and supplies before executing the job orders. Operate equipment safely and effectively for production processing. Ensure that equipment is maintained in good and safe working condition.DUTIES AND RESPONSIBILITIES:Inspect equipment to identify any replacements, malfunctions, and repairs.Perform regular...