Executive Operations Coordinator
2 days ago
Key Responsibilities:
- Manage multiple complex calendars, ensuring seamless coordination of meetings, travel, and deadlines across time zones.
- Own and maintain email and communication workflows, including drafting responses, flagging priorities, and managing follow-ups.
- Conduct independent research and analysis to support executive decision-making without requiring step-by-step instructions.
- Prepare presentations, documents, and reports, often anticipating needs before requests are made.
- Master the executive's preferences, systems, and work rhythms to ensure smooth daily operations.
- Coordinate cross-functional communications, track action items, and follow up on deliverables with internal and external stakeholders.
- Represent the executive professionally in all interactions—written and verbal.
- Maintain strict confidentiality and professionalism at all times.
Qualifications:
- 3+ years of experience supporting C-level executives, entrepreneurs, or high-profile business leaders.
- Exceptional written and spoken English communication skills.
- Strong organizational skills with the ability to manage competing priorities and timelines.
- Self-motivated and resourceful with a demonstrated ability to work independently.
- Proficiency in productivity and collaboration tools (Google Workspace, Slack, Zoom, project management software.)
High emotional intelligence and the ability to adapt communication styles based on personality and context.
Prior experience supporting U.S.-based clients, particularly founders, influencers, or executives.
- Familiarity with CRMs such as HubSpot, project tools such as Notion or Asana.
- Background in project coordination, digital marketing, events, or business operations.
System Requirements:
- Main Computer Processor: at least i3 8th gen or i5 6th gen (quad-core) or higher
- Back-up Computer Processor: at least dual-core or higher
- Computer Memory/RAM: at least 8 GB (for both primary and back-up computers)
- Operating System: at least Windows 10 64-bit
Internet Speed:
- Primary Connection: at least 10 Mbps wired (10 Mbps and above preferred)
- Back-up Connection: at least 5 Mbps
-
Operations and Marketing Staff
4 days ago
Pulong Santa Cruz, Calabarzon, Philippines Crown Central Properties Corporation Full time ₱150,000 - ₱250,000 per yearOperations/Marketing Staff – Full Time PositionsAvailable Positions: Two (2)Qualifications· Bachelor's degree in any 4-year college course in business, management or marketing; having marketing skills is an advantage;· Excellent verbal and written communication skills (English preferred)· Computer-literate; proficient in Microsoft Office applications·...
-
HR Coordinator
1 week ago
Pulong Santa Cruz, Calabarzon, Philippines Toplis Solutions Inc Full time ₱150,000 - ₱250,000 per yearThe HR Coordinator - Warehouse is responsible for providing comprehensive HR support to the warehouse operations. This role involves recruiting, onboarding, and training warehouse staff, managing employee relations, maintaining employee records, and ensuring compliance with company policies and labor laws. The HR Coordinator will act as a liaison between the...
-
Area Coordinator
4 days ago
Pulong Santa Cruz, Calabarzon, Philippines Ultra Manpower Solutions Corporation Full time ₱292,400 per yearHiring: Area Coordinator – PayMayaAre you street-smart and passionate about connecting with local businesses? We're looking for an Area Coordinator to help grow PayMaya by acquiring new business applications, ensuring smooth operations, and driving performance in the assigned area.What you'll do:Acquire and onboard new business applicationsManage area...
-
Administrative Operations Senior Associate
4 days ago
Pulong Santa Cruz, Calabarzon, Philippines Ivoclar Vivadent Services & Support, Inc. Full time ₱600,000 - ₱1,200,000 per yearObjective of the position:Responsible in executing support in business operations, driving process improvements, and delivering high-quality services to internal and external stakeholders. This role will support various colleagues in all her/his undertaking, and will require flexibility, a keen of understanding of what internal customers need, with effective...
-
Inventory & Logistics Coordinator
2 days ago
Pulong Santa Cruz, Calabarzon, Philippines ARZO SUPPLY CHAIN SOLUTIONS INC Full time ₱300,000 - ₱450,000 per yearJob Title: Inventory & Logistics CoordinatorLocation: Sta. Rosa LagunaPosition Summary:We are seeking a detail-oriented and proactive Inventory & Logistics Coordinator to oversee daily inventory operations, manage stock accuracy, and support warehouse logistics. This role ensures smooth inbound/outbound movement of goods, accurate inventory tracking, and...
-
Warehouse Coordinator
4 days ago
Pulong Santa Cruz, Calabarzon, Philippines Aggreko Full timeWe're the global leader in providing energy solutions that help business grow and communities thrive. We work as a team and we're proud of the difference we make to customers, to local communities and towards sustainable future for the world.We're looking for a Warehouse Coordinator for Sta. Rosa, Laguna focusing on the delivery of planned maintenance...
-
Production Operator
2 weeks ago
Pulong Santa Cruz, Calabarzon, Philippines Beaute et Science Laboratoires, Inc. Full time ₱150,000 - ₱250,000 per yearJOB DESCRIPTION:The Production Operator shall be responsible in ensuring that:· Production Standard Operating Procedures are followed at all times.· Expected number of finished goods are obtained on an hourly/batch basis.· Finished goods are packed and filled in the specified volume and with quality packaging material.· Line clearance is guaranteed to be...
-
Area Sales Executive
4 days ago
Pulong Santa Cruz, Calabarzon, Philippines Sterling Pacific Ventures Corporation Full time $40,000 - $60,000 per yearAn Area Sales Executive must know how to drive sales growth within a specific geographic region. To engage in developing sales strategies, managing client relationships, identifying new business opportunities, and ensuring customer satisfaction to meet revenue targets. Collaborate with the Sales Team to develop, execute, and meet operational strategies that...
-
Production Operator
4 days ago
Pulong Santa Cruz, Calabarzon, Philippines Sterling Pacific Ventures Corporation Full time ₱30,000 - ₱50,000 per yearA Production Operator set up the production equipment and supplies before executing the job orders. Operate equipment safely and effectively for production processing. Ensure that equipment is maintained in good and safe working condition.DUTIES AND RESPONSIBILITIES:Inspect equipment to identify any replacements, malfunctions, and repairs.Perform regular...
-
Park Operations Supervisor
4 days ago
Pulong Santa Cruz, Calabarzon, Philippines ALC Group of Companies Full time ₱360,000 - ₱720,000 per yearQUALIFICATIONS:Must be graduate of BS Civil EngineeringMust be a Licensed Civil EngineerKnowledgeable in construction and with at least 1-2 years of work-related experienceWilling to work in Sta. Rosa, LagunaDuties and Responsibilities:IntermentMonitor and supervise Park Operations Crews and interment activities.Supervise and check layout and preparation of...