Executive Operations Coordinator

7 days ago

Pulong Santa Cruz, Calabarzon, Philippines Rocket Station Full time ₱900,000 - ₱1,200,000 per year

Key Responsibilities:

  • Manage multiple complex calendars, ensuring seamless coordination of meetings, travel, and deadlines across time zones.
  • Own and maintain email and communication workflows, including drafting responses, flagging priorities, and managing follow-ups.
  • Conduct independent research and analysis to support executive decision-making without requiring step-by-step instructions.
  • Prepare presentations, documents, and reports, often anticipating needs before requests are made.
  • Master the executive's preferences, systems, and work rhythms to ensure smooth daily operations.
  • Coordinate cross-functional communications, track action items, and follow up on deliverables with internal and external stakeholders.
  • Represent the executive professionally in all interactions—written and verbal.
  • Maintain strict confidentiality and professionalism at all times.

Qualifications:

  • 3+ years of experience supporting C-level executives, entrepreneurs, or high-profile business leaders.
  • Exceptional written and spoken English communication skills.
  • Strong organizational skills with the ability to manage competing priorities and timelines.
  • Self-motivated and resourceful with a demonstrated ability to work independently.
  • Proficiency in productivity and collaboration tools (Google Workspace, Slack, Zoom, project management software.)

  • High emotional intelligence and the ability to adapt communication styles based on personality and context.

  • Prior experience supporting U.S.-based clients, particularly founders, influencers, or executives.

  • Familiarity with CRMs such as HubSpot, project tools such as Notion or Asana.
  • Background in project coordination, digital marketing, events, or business operations.

System Requirements:

  • Main Computer Processor: at least i3 8th gen or i5 6th gen (quad-core) or higher
  • Back-up Computer Processor: at least dual-core or higher
  • Computer Memory/RAM: at least 8 GB (for both primary and back-up computers)
  • Operating System: at least Windows 11 64-bit

Internet Speed:

  • Primary Connection: at least 10 Mbps wired (10 Mbps and above preferred)
  • Back-up Connection: at least 5 Mbps

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