Administrative Operations Manager

4 days ago

Manila, National Capital Region, Philippines beBeeExecutive Full time $40,000 - $60,000

We are looking for a highly skilled and organized Executive Assistant to join our team.

Job Description

The successful candidate will be responsible for streamlining administrative operations and web/CRM functionality. They will work closely with the UK-based team to ensure seamless collaboration and efficient task management.

Key responsibilities include building and customizing WordPress forms and layouts, managing Salesforce CRM workflows and dashboards, and assisting in client follow-ups, email communications, and scheduling meetings.

In addition, they will generate and manage invoices, receipts, and basic bookkeeping entries, coordinate between departments for task updates and completion, and identify and suggest automation opportunities using tools like Make.com or Zapier.

The ideal candidate will have at least 2 years' experience in executive or virtual assistance, excellent communication skills, strong time management, and ability to work independently.

A high level of proficiency in WordPress, Salesforce, Google Workspace, and automation platforms is essential.

Technical Skills
  • WordPress (Forms, Plugins, Page Editing)
  • Salesforce or equivalent CRM tool
  • Google Workspace (Gmail, Calendar, Sheets, Docs)
  • Basic bookkeeping or invoicing tools
  • Automation platforms (Make.com, Zapier – optional)
Responsibilities
  1. Build and customize WordPress forms and layouts.
  2. Manage Salesforce CRM workflows and dashboards.
  3. Assist in client follow-ups, email communications, and scheduling meetings.
  4. Generate and manage invoices, receipts, and basic bookkeeping entries.
  5. Coordinate between departments for task updates and completion.
  6. Identify and suggest automation opportunities using tools like Make.com or Zapier.

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